Administrative Assistant

JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

Seeking an administrative assistant for a project site near Hillsboro, TX. This role provides administrative project support to the day to day operations of the assigned project. Work is in a field office on an active construction project site.

This position assists with workforce mobilization, site operations, facility coordination, and day-to-day project support activities. The ideal candidate will be highly organized, detail-oriented, and eager to learn while supporting project personnel and site leadership.

Applicants must be authorized to work lawfully in the US without sponsorship from Wood, now or in the future.

#LI-Onsite

Designing the future. Transforming the world.

We pride ourselves on solving real-world problems for our clients by providing full engineering, consulting, procurement, and construction services to our customers across the globe.

Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients.

What we can offer:

Meaningful and interesting projects delivered to leaders of industry across oil & gas and process industry projects

Flexible working arrangements that balance client, team and individual needs. This opportunity is on-site in Hillsboro, TX

Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice

Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.

Flexible benefits package that can be adapted to suit your lifestyle

RESPONSIBILITIES

• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager's review
• Scans, emails, answers phones, makes copies
• Other duties as assigned

QUALIFICATIONS

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Requirements:

• Must be able to commute to project in Bynum, TX on a daily basis (M-F)
• Able to work for any employer without sponsorship

Expected:

• High school education or equivalent is preferred.
• Five years of project/admin experience
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Comfortable in Multicultural Environments
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organizational skills
• Exceptional organisational skills
• Effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one's emotions with empathy for others
• Use effective verbal and written communication skills to clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely
• Seeks to understand others perspectives
• Uses initiative and a proactive approach to problem solving