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Administrative Assistant

The Texas Comptroller of Public Accounts (CPA)

Austin, TX

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JOB DETAILS
SKILLS
Accounting, Administrative Procedures, Administrative Skills, Adobe Acrobat, Computer Science, Customer Support/Service, Data Entry, Database Administration, English Language, Equipment Maintenance/Repair, File Maintenance, Human Resources, Lift/Move 35 Pounds, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Purchasing/Procurement, Records Management, Regulations, Safety Process, Safety Standards, Spreadsheets, Travel Policy, Willing to Travel
LOCATION
Austin, TX
POSTED
Today
Job Description

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonableaccommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Job Summary

The Administrative Assistant performs highly complex (senior level) administrative support for the Archives and Information Services Division. The position disseminates standard information regarding division policies and procedures to employees and the public. This position performs clerical and administrative functions for the division and works closely with Purchasing and Accounting Staff to coordinate acquisition of supplies and equipment. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Essential Tasks

Performs all administrative and clerical functions of the division

Serves as the Purchasing Liaison for the division

Serves as the Records Management Coordinator for the division

Answers high volume telephone and refers or responds to departmental electronic mail

Assists with special projects as assigned by the Division Director

Performs other duties as assigned.

Attends work regularly in accordance with agency leave and attendance policies

Complies with all applicable agency policies and procedures including safety and standards of conduct

Other Tasks

none

Qualifications:

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields for related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.

Additional Military Crosswalk information can be accessed at

Minimum Qualifications

High School diploma or equivalency

Three years of progressively responsible Administrative Assistant work

Two years of public contact experience

One year of experience working with automated systems including data entry

Preferred Qualifications

College courses in computer science, human resources, English, or related fields

Experience explaining rules, regulations, policies, or procedures to the public

Experience using Microsoft Office Suite, including Outlook, Word, and Excel

Experience with Adobe Acrobat Pro

Experience creating online and PDF forms

Experience creating/maintaining databases and spreadsheets

Experience purchasing goods services and equipment.

Experience with state of Texas purchasing rules and regulations

Experience with CAPPS

Experience maintaining office files

Experience following records retention and disposition schedules

Completion of State of Texas first level Purchasing certification

Knowledge Skills and Abilities

Knowledge of business English, composition, and spelling

Knowledge of office practices and administrative procedures

Excellent customer service skills

Ability to process multiple assignments efficiently and accurately

Ability to move boxes weighing up to 35 lbs.

Environmental/Physical Conditions

Normal office work environment, with occasional outside environmental conditions during special events. May have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but will involve moving; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping, and bending; and safely moving items weighing up to 35 pounds. Work involves telephone usage and repetitive motions while operating the computer. Normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies. Travel may be required to attend meetings/events in support of division activities. Position has frequent contact with external customers which requires a professional demeanor. Non-smoking work environment.

Other Requirements

College transcripts required if claiming college coursework.

The successful candidate must pass a criminal history check

Reporting Relationships

Reports to the Director, Archives and Information Services Division

No supervisory responsibility

About the Company

T

The Texas Comptroller of Public Accounts (CPA)

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