Administrative Assistant

Title: Administrative Assistant

Position Function: We are looking for an Administrative Assistant to perform a variety of administrative tasks and personally support our company's CEO. To be successful in this role, you should be well organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Educational Requirements:

• Bachelors Degree
• Personal Assistant (PA) Certification is a plus

• Ability to create spreadsheets, presentations, or well-written emails
• Experience with databases, Microsoft Outlook, and calendaring software
• Working knowledge of computer systems
• Excellent negotiation, interpersonal, analytical, oral and written communication skills
• Ability to effectively interact with board members, community leaders, professionals, and staff
• Knowledge of professional standards and ethics for various disciplines
• Solution-focused problem-solving skills

• Act as the point of contact among executives, employees, clients and other external partners
• Manage CEO email accounts to include: sending emails, responding to emails, clearing out emails, organizing email folders, etc.
• Manage CEO calendar to include scheduling meetings, keeping CEO abreast on calendar updates, rescheduling events, etc.
• Follow up on phone calls
• Make travel and accommodation arrangements
• Organize and maintain office filing systems
• Run errands for the CEO/Agency
• Keep up with expenses and produce regular reports
• Monitor licensing renewals, housing renewals, etc.
• Managing project timelines
• Performing minimal research into software, outsourcing hiring, and COMAR issues