Administrative Assistant

We’re currently searching for an Administrative Assistant to join our Advancement team in Blacksburg, VA, to help support the programs and services of Student Affairs. So, if you are an organized, customer service-focused individual with an eye for detail and a love of team collaboration, this could be the job for you!
When was the last time you changed the world? In Virginia Tech’s Division of Student Affairs, that’s exactly what we’re doing every day—guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.

HERE'S WHAT YOU NEED TO KNOW ABOUT THIS ROLE:

1) Managing office logistics including unlocking/locking the office during regular business hours, serving as the first point of contact for the Advancement office in Student Affairs, answering phones, scheduling internal and external meetings, managing calendars, making travel arrangements, and processing and tracking reimbursements.
2) Handling correspondence, via written and verbal, with donors, volunteers, and others (like gifts to Registered Student Organizations), including responding to requests, composing and proofing all written materials for accuracy, appearance, and compliance, preparing and coordinating mass emails and mailings, creating/entering contact reports, and maintaining updates to the Advancement team's annual Work Plan.
3) Generating and maintaining departmentally related reports and spreadsheets using university database systems and Excel.
4) Serving as the department’s DAPN (Department Administrative Professionals Network) representative to Student Affairs Human Resources.
5) Maintaining office inventory and use HokieMart to enter office supply orders and handle reimbursements.
Sustaining a professional presence while keeping organized and flexible.
6) You’ll be reporting directly to the Chief Advancement Officer (CAO), Student Affairs.
7) You’ll be offered a base compensation package between $36,000-$42,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!

HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:

1) THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
3) THE TEAM: The team in Advancement is committed to an ambitious advancement initiative. They want to expand opportunities and access for all students by building community -- on Virginia Tech’s campus and throughout the world.

- Experience with professional-level administrative support.
- Experience working with highly sensitive materials and always maintaining confidentiality.
- Proven ability to work well under pressure, prioritizing tasks in a fast-paced environment, while maintaining composure.
- Demonstrated experience using Microsoft applications including Excel, Word, PowerPoint, Outlook, and OneNote.
- Demonstrated excellence in verbal and written communication, including the use of proper grammar and spelling.

- Bachelor's degree in a related field or equivalent combination of education and/or experience.
- Demonstrated ability to work independently while working as a member of a team.
- Proven professional ability to anticipate needs and proactively solve problems.
- Experience with Blackbaud/AIMS, Banner, HokieMart, and other Virginia Tech enterprise systems.
- Experience working in higher education and/or fundraising.

3

Regular

$38,000-$42,000

12/20/24

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.