Administrative Assistant, Cancer Center (Full-Time)

Provide administrative support to executives and other senior staff:

• Provides high-level executive support to the AD CRTEC.
• Take and transcribe minutes of meetings.
• Maintain recordkeeping for grant reporting.
• Schedule and coordinate appointments and meetings.
• Provide administrative support to units within CRTEC as approved by the AD of CRTEC.
• Serve as the point of contact for concerns and queries related to CRTEC administration.
• Provide assistance and customer service as needed.
• Manage the AD CRTEC calendar and travel, including reconciliation.

Assist with special projects as needed:

• Manage data for special projects.
• Schedule meetings, reserve meeting rooms, and establish virtual meeting connections.
• Prepare and facilitate CRTEC events, retreats and symposia.
• Collaborate with CRTEC units to update web and brochure content.

Manage office operations and logistics:

• Purchasing of supplies and reconciliation of P-card transactions.
• Order computer equipment, submit IT tickets, and manage BioCom A/V requests.
• Maintain up to date information on the office calendar to include events, team availability and team time off requests.
• Schedule trainings and assist with preparing training materials.

Maintain and organize office records and systems:

• Perform administrative tasks by researching systems, operations, and procedures.
• Participate in the development of standard operating procedures (SOPs) .
• Maintain and update spreadsheets and databases.
• Assist with the management of the cancer center listserv.
• Upload data into various UACC systems.
• Assists with financial processes, including entering financial payment requests in UAccess Financials.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

Knowledge, Skills & Abilities:

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of administrative principles and practices.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Ability to work independently and maintain confidentiality.
• Ability to problem solve and make decisions.
• Ability to handle stressful situations.
• Ability to work efficiently in a fast-pace work environment.
• Ability to effectively communicate.