Administrative Assistant, Cancer Center (Full-Time)

Provides high-level executive support to the Assistant and Associate Director of Administration, including support of executive-level leadership meetings.

• Takes and transcribes minutes of meetings.
• Maintains recordkeeping for grant reporting.
• Schedules and coordinates appointments and meetings.
• Provides support to the Administration office and unit leaders including the Assistant Directors of Administration, Communications and Finance.
• Serves as the point of contact for concerns and queries related to the administrative unit.
• Provides assistance and customer service as needed.
• Manages the AD Administration calendar and travel, including reconciliation.

Manage office operations and logistics.

• Purchases supplies and reconciles P-card transactions.
• Orders computer equipment, submits IT tickets, and manages A/V requests.
• Manages the office calendar, time off requests, and serve as a time approver as needed.
• Schedules trainings and assist with preparing training materials and developing PowerPoint presentations.

Maintain and organize office records and systems.

• Perform administrative tasks by researching systems, operations, and procedures.
• Participate in the development of standard operating procedures (SOPs).
• Maintain and update spreadsheets and databases.
• Assist with the management of the cancer center listserv.
• Upload data into various UACC systems.
• Assists with financial processes, including entering financial payment requests in UAccess Financials
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

Assist with special projects as needed.

• Manage data for special projects, team meetings, and shared resource meetings.
• Schedule meetings, reserve meeting rooms, and establish virtual meeting connections.
• Prepare and facilitate cancer center events, retreats and symposia.

Knowledge, Skills, and Abilities:

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of administrative principles and practices.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Ability to work independently and maintain confidentiality.
• Ability to problem solve and make decisions.
• Ability to handle stressful situations.
• Ability to work efficiently in a fast-pace work environment.
• Ability to effectively communicate.