Administrative Assistant

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure efficient workflow across departments. The ideal candidate is professional, dependable, and enjoys working in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Answer and direct incoming phone calls and emails in a professional manner
• Greet visitors and provide excellent customer service
• Manage calendars, schedule meetings, and coordinate appointments
• Maintain filing systems, records, and company documentation
• Prepare reports, correspondence, and presentations as needed
• Assist with data entry and ensure accuracy of information
• Support Accounts Payable and Accounts Receivable processes
• Order office supplies and maintain inventory levels
• Coordinate shipping, receiving, and general office logistics
• Assist with special projects and administrative tasks as assigned
• Maintain confidentiality of sensitive information

Qualifications

• 2+ years of administrative assistant, office assistant, or clerical experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• High attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Professional demeanor and positive attitude