Administrative Assistant

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. 

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

This position is located onsite in Charleston, South Carolina.

Provides administrative and clerical support to the Command Awards Program. Responsible for maintaining award tracking systems, processing award documentation, managing electronic records, preparing correspondence, and supporting award-related activities, retirement packages, and length of service recognition programs.

Essential Job Duties:

• Maintain and update award workflow tools and tracking systems.
• Track award nominations and provide status updates throughout the review and approval process.
• Update external award information, nomination deadlines, and sponsor due dates.
• Monitor the Awards Functional Tool and prepare status reports.
• Review, draft, and print award-related correspondence, certificates, and recognition documents for proper format, grammar, and accuracy.
• Maintain electronic files and records for awards, retirements, and length of service programs.
• Create and maintain electronic folders for award nominations and supporting documentation.
• Verify and communicate award execution within applicable personnel systems.
• Prepare, route, track, and distribute retirement and length of service packages.
• Provide administrative support for award ceremonies, meetings, and training events.
• Monitor award-related communication channels and respond to inquiries as appropriate.
• Perform general administrative and clerical duties as assigned.

Key Responsibilities:

• We expect this work to be conducted in a timely and professional manner.
• We expect the employee to be a self-starter and to pursue self-education to remain current with industry trends, new technology, new equipment, and capabilities.
• We expect the employee to keep manager and supervisors apprised of their progress, maintain ability to work well with others, adhere to contract requirements, and comply with company policies and procedures.
• Ability to meet deadlines and exercise good judgment.
• Ability to effectively communicate with all team members.
• Knowledge of general administrative and clerical practices.
• Ability to maintain accurate records and tracking systems.
• Ability to prepare and review correspondence and reports.
• Ability to work independently and follow established procedures.
• Attention to detail and strong organizational skills.
• Review award-related documents within two (2) business days of receipt.
• Update and maintain award tracking systems daily.
• Monitor award-related communication channels daily.
• Complete assigned tasks accurately and within established timelines.
  

Mandatory:

• Must be a US citizen.
• High school diploma or equivalent GED and three (3) years in administrative support experience.
• Ability to obtain and maintain HSPD-12 CAC Eligibility.
• Willing to work extended hours including weekends and holidays as required.
• Must be able to successfully pass a pre-employment background check and pre-hire drug test.

Preferred:

• Government Contracts.
• In-depth knowledge of Microsoft Products including SharePoint.

Working Conditions:

• Position may be exposed to and is expected to protect internal/external confidential/unclassified information. 
• Work is generally performed indoors (sedentary). 
• Outdoor work, if any, is subject to temperature extremes and inclement weather conditions. 

Physical Requirements:

• While performing duties of this job, the employee is occasionally required to stand and/or walk for long periods at a time, sit, use of hands and fingers, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, climb ladders, balance, stoop, kneel, crouch or crawl, talk or hear, or smell. 
  

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law. 

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email 

ada@chugachgov.com

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.