Administrative Assistant

Administrative Assistant

Location: On-site

Schedule: Monday to Friday, 7:00 AM to 4:00 PM (1-hour lunch)

Pay rate: $18 to $21 DOE

We are seeking a reliable and customer-focused Administrative Assistant to support a busy facilities coordination center. This is a temporary role designed to provide day-to-day operational support in a fast-paced, service-driven environment.

Key Responsibilities

• Serve as the first point of contact for incoming requests (phone, email, and in-person)
• Triage and respond to facilities-related inquiries (e.g., maintenance requests, service issues)
• Dispatch work orders to appropriate internal teams based on urgency
• Enter and track work orders in a computerized maintenance system (training provided)
• Perform data entry and maintain accurate records
• Support general administrative tasks as needed
• Communicate effectively with internal teams and stakeholders to ensure timely resolution of requests

Qualifications

• Strong customer service and communication skills
• Ability to multitask and pivot between responsibilities in a dynamic environment
• Solid data entry and organizational skills
• Comfortable using basic to intermediate Excel (advanced functions not required)
• Positive attitude with the ability to stay calm under pressure
• Previous administrative or customer service experience preferred

Nice to Have (Not Required)

• Experience in facilities, dispatch, or service coordination environments
• Exposure to work order or maintenance management systems (training available)

If you are interested, hit the Apply button for immediate consideration.

Pay Details: $18.00 to $21.00 per hour

Search managed by: Jenny Coyle

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.