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Administrative Assistant

Ohio Machinery

Columbus, OH

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Event Management, Interpersonal Skills, Keyboards, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Product Support, Project/Program Management, Research Administration, Team Player, Writing Skills
LOCATION
Columbus, OH
POSTED
Today
Description

Find YOUR fit at Ohio CAT (a division of Ohio Machinery Co.)! Join a winning culture that strives to be the top-performing, dynamic industry leader and partner of choice for the products and solutions that help our customers build, improve, feed, power, and protect our world. Come grow your career - See what opportunities await today!

We are seeking a detail-oriented Administrative Assistant to serve as the administrative point of support for the Director of Product Support Operations and his team.

What You Will Do:

  • Handle all confidential/sensitive information and documentation
  • Partner with senior leaders to ensure the success of the department's efficiency and growth
  • Enhance department's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Project Management ownership, including planning and process improvement
  • Maintain effective relationships and communications across all departments
  • Plan, organize, and coordinate complex calendars with constant change
  • Coordinate details of major departmental meetings and/or events; team and morale event planning
  • Successfully prioritize numerous requests and incoming information, ensuring the appropriate level of vitality is given to each
  • Assist with presentation preparations and meeting materials
  • Attend meetings and capture takeaways when requested
  • Assists with filing, research, and other administrative duties as needed
  • Must be available and willing to assist with scheduling, travel, and unexpected changes with calendars
COMPETENCIES:
  • Highly motivated with a strong desire to learn, grow, and become a key contributor to the team
  • Excellent organizational skills with strong attention to detail and a process-oriented mindset
  • Strong analytical, problem-solving, and critical thinking abilities
  • Effective communicator with excellent interpersonal, client-facing, and written/verbal skills
  • Ability to understand complex relationships and work across a variety of technologies
  • Team-oriented, with the ability to collaborate closely with others
JOB QUALIFICATIONS:
  • Minimum of Associate's degree; Bachelor's degree preferred
  • 5+ years of administrative support experience required
  • Exceptional written and verbal communication skills
  • Advanced knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
  • Comfortable with ambiguity and working in an ever-changing environment
  • Must be detail-oriented, highly organized, and able to work independently with minimal direction/supervision
  • Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
  • Ability to work both independently and as part of a team
  • Proven success prioritizing work and maintaining composure in a fast-paced environment
  • Be readily accessible and be able to use technology to gain efficiencies with asynchronous work
  • Flexibility to work around leaders' schedules is highly desired
  • Experience booking travel


PHYSICAL REQUIREMENTS:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, and to verbally communicate to exchange information. The noise level in the work environment is usually quiet in office settings and moderate to loud in other situations, with both constant and sudden loud noises possible.

EEO, Veterans & Disabled Employer, and VEVRAA/503 Federal Contractor.

About the Company

O

Ohio Machinery

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