Administrative Assistant- Construction

Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant for a reputable construction company in Irvine, Newport Beach and in Costa Mesa. California. We have 3 construction companies that have open roles. This role is essential in supporting daily operations, ensuring smooth and efficient functioning within the office. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks efficiently.

Responsibilities

• Provide administrative support to the construction team, including scheduling meetings and maintaining project timelines.
• Prepare and manage documentation related to construction projects, ensuring accuracy and compliance.
• Coordinate with vendors and contractors to facilitate project requirements and timelines.
• Maintain office supplies inventory and place orders as needed to support project operations.
• Assist with the preparation of reports, presentations, and correspondence related to construction activities.
• Handle incoming calls and emails, directing them to the appropriate team members as necessary.
• Support the team with additional administrative duties as required to ensure project success.

Qualifications

• High school diploma or equivalent; additional certifications or education in administration or construction management is a plus.
• 2+ years of administrative experience, preferably within the construction industry.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Required Work Hours

The position requires working from Monday to Friday, following a first-shift schedule.

Benefits

• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company matching.
• Paid time off and holiday pay.
• Opportunities for professional development and career growth.

Additional Details

The pay range for this position is between $24 and $27 per hour, based on experience and qualifications.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.