We are representing a highly respected and growingcommercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks. This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest. This individual must be able to manage multiple priorities in a fast-paced environment.
Duties & Responsibilities
Provide comprehensive administrative support to project management teams
Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
Maintain organized electronic and physical filing systems for projects, contracts, and technical records
Assist with project document control and distribution
Coordinate scheduling of daily field work activities
Support proposal preparation efforts, including assembling qualification packages and bid documents
Process incoming and outgoing correspondence, phone calls, and emails professionally
Assist with invoicing, expense tracking, and basic accounting or billing support as needed
Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner
Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations
Ensure compliance with company procedures, project requirements, and confidentiality standards
Qualifications & Requirements
Minimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environment
Prior experience supporting project managers, engineers, or construction teams is strongly preferred
High school diploma or equivalent required; associate’s degree or higher is a plus
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plus
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy, particularly with technical and project-related documentation
Professional demeanor with strong interpersonal and customer service skills
Ability to work independently while also contributing effectively within a team environment
Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred
Numbers & Facts
Location
Los Angeles, Nevada
Skills
Accountingunmatched
Administrative Skillsunmatched
Bid Packagesunmatched
Billingunmatched
Communication Skillsunmatched
Constructionunmatched
Construction Engineeringunmatched
Construction Industry Softwareunmatched
Construction Projectsunmatched
Corporate Complianceunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Distribution Controlunmatched
Document Controlunmatched
Document Managementunmatched
Documentationunmatched
Executive Assistant Skills unmatched
Expense Trackingunmatched
Financeunmatched
Healthcareunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Mail Processingunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Professional Servicesunmatched
Project Controlunmatched
Project Engineeringunmatched
Project Lifecycleunmatched
Project/Program Managementunmatched
Proposal Writingunmatched
Time Managementunmatched
Vendor/Supplier Relationsunmatched
Writing Skillsunmatched
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