Administrative Assistant

First Tek, Inc.

Elma, NY

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Catering Services, Communication Skills, Detail Oriented, Documentation Format, Event Management, Expense Reports, Follow Through, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Operations, Order Supplies, Organizational Skills, Plan Meetings, Policy Development, Presentation/Verbal Skills, Procedure Development, Time Management, Travel Planning, Vendor/Supplier Relations, Writing Skills

LOCATION

Elma, NY

POSTED

30+ days ago

General Function

Provides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through.

Nature & Scope

This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.

Requirements (Including Education)

Associate degree or equivalent work experience required; Bachelor's degree preferred.
Minimum of 2 years of experience in an administrative, coordination, or office support role.
Proficiency with Microsoft (Outlook, Word, Excel, Teams).
Demonstrated ability to manage calendars, travel arrangements, expense reports, and event logistics.
Strong written and verbal communication skills with high attention to detail.
Ability to handle confidential information with professionalism and discretion.

Accountabilities

Coordinate meetings, events, and team activities, including catering and logistics.
Book travel and process expense reports accurately and in a timely manner.
Draft, format, and distribute documents, memos, and communications as needed.
Order office and event supplies and liaise with vendors.
Ensure administrative processes are completed efficiently, compliantly, and on schedule.
Maintain a high level of responsiveness and service to supported stakeholders.

General Function

Nature & Scope

Requirements (Including Education)

Associate degree or equivalent work experience required; Bachelor's degree preferred.
Minimum of 2 years of experience in an administrative, coordination, or office support role.
Proficiency with Microsoft (Outlook, Word, Excel, Teams).
Demonstrated ability to manage calendars, travel arrangements, expense reports, and event logistics.
Strong written and verbal communication skills with high attention to detail.
Ability to handle confidential information with professionalism and discretion.

Accountabilities

Coordinate meetings, events, and team activities, including catering and logistics.
Book travel and process expense reports accurately and in a timely manner.
Draft, format, and distribute documents, memos, and communications as needed.
Order office and event supplies and liaise with vendors.
Ensure administrative processes are completed efficiently, compliantly, and on schedule.
Maintain a high level of responsiveness and service to supported stakeholders.

Administrative Assistant

First Tek, Inc.

Elma, NY

General Function

Nature & Scope

Requirements (Including Education)

Accountabilities

General Function

Nature & Scope

Requirements (Including Education)

Accountabilities

About the Company

First Tek, Inc.

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