Administrative Assistant / Executive Assistant

This job is posted on behalf of Hub Technology Group by Top Echelon.

The Executive Assistant’s main duties include scheduling meetings, recording meeting notes and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.

Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

Responsibilities:

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• Coordinate daily calendars of senior managers
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• Plan appointments and events
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• Act as the point of contact between executives and employees/clients
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• Manage phone calls and emails
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• Respond promptly to managers’ queries
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• Facilitate internal communication (e.g. distribute information and schedule presentations)
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Requirements:

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• Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar role
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• Healthcare experience preferred
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• Solid experience with office management systems, ERPs and MS Office
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• Familiarity with online calendars and cloud systems
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• Strong communication skills (via phone, email and in-person)
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• Excellent organizational skills with an ability to think proactively and prioritize work
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