About This Role
A leading automotive manufacturer is hiring an Administrative Assistant to provide executive support to its Buildings and Facilities organization in Georgetown, KY (100% onsite, local candidates). You will manage multiple executive calendars, coordinate complex domestic and international travel, process expense reports and purchase orders, coordinate events and conferences, and develop KPI reports, handling confidential and time-sensitive work with discretion.
Responsibilities
Manage multiple executive schedules and coordinate complex domestic and international travel (meetings, flights, lodging, ground transportation, conference registrations)
Anticipate and manage executives’ future needs and potential issues using sound judgment
Process time-sensitive and confidential tasks (reports, events, dinners/conferences) with discretion and accuracy
Support purchase order / requisition entry and overall cost management and tracking; process executive expense reports
Perform daily clerical duties (mail distribution, office-supply and business-card ordering) and manage office space and seating charts
Provide informational assistance, direct team members to policies and IT resources, and submit IT tickets for executives
Coordinate on-site and off-site department events, functions, and conferences (scheduling, catering, travel); develop and maintain KPI reports
Provide after-hours support in the event of executive travel emergencies
| Location | Georgetown, KY |
| Job Type | Contractor, Full-time |
| Salary | $29–$32 Per Hour |
Qualifications
High school diploma or GED; 2 plus years in an administrative-assistant role
Proven ability to manage dynamic, challenging executive schedules
Strong communication (in person and via email/Teams) with project teams, contractors, vendors, and purchasing groups
Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot
Experience processing expense reports and supporting purchase orders / requisitions and cost tracking
Able to work onsite in Georgetown, KY (local), about 10% overtime, and provide after-hours support for travel emergencies
Preferred: Associate degree or higher in business or related field; Oracle PeopleSoft; SAP Ariba; event planning and annual-budgeting experience
Required Skills
Executive calendar and schedule management for multiple leaders
Complex domestic and international travel coordination
Expense-report processing and purchase-order / requisition entry with cost tracking
Confidential and time-sensitive task handling with discretion and accuracy
Event and conference coordination (scheduling, catering, logistics)
KPI reporting and general department and project support
*Software / tools:* Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, Copilot); Oracle PeopleSoft and SAP Ariba (a plus)
About Tecknomic
Tecknomic is a technical staffing firm partnering with government and Fortune 500 clients across manufacturing, engineering, and technology. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected-veteran status, or any other protected characteristic.
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