Administrative Assistant - Facility Operations - FT

Careers With Purpose

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America's heartland.

Facility: Amber Valley Location: Fargo, ND Address: 4840 23rd Ave S #201, Fargo, ND 58104, USA Shift: 8 Hours - Day Shifts Job Schedule: Full time Weekly Hours: 40.00 Salary Range: $16.00 - $25.50

Department Details

Work closely with a variety of people supporting the day to day operations of facilities and maintenance.

Key Responsibilities

• Administers staff identification badges, including printing, activation, replacement, and record maintenance
• Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy
• Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions
• Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication
• Processes purchase orders, service orders, and invoices, ensuring accuracy, proper approvals, and timely payment
• Maintains organized records for vendor contracts, service documentation, compliance reports, and safety inspections
• Serves as a primary point of contact between facilities staff, healthcare teams, external vendors, and contractors
• Supports regulatory compliance efforts by maintaining documentation related to Joint Commission, OSHA, HIPAA, and internal audits
• Prepares reports, tracks metrics, and assists leadership with administrative and operational planning

Job Summary

Providing administrative support and coordination of activities for specific teams of people. May The Facilities Health Care Administrative Assistant provides comprehensive administrative and operational support to healthcare facilities and maintenance departments, ensuring a secure, efficient, and compliant care environment. This role supports daily facilities operations through coordination of staff access credentials, communication systems, purchasing processes, and service requests while maintaining accurate documentation and regulatory readiness.

The position plays a key role in supporting patient safety and organizational efficiency by managing staff identification badges, door access permissions, facilities call center operations, and the processing of orders and invoices. The Facilities Health Care Administrative Assistant collaborates closely with facilities leadership, security, clinical departments, vendors, and contractors to ensure uninterrupted healthcare services and compliance with healthcare regulations.

Key Responsibilities

Administers staff identification badges, including printing, activation, replacement, and record maintenance

Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy

Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions

Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication

Processes purchase orders, service orders, and invoices, ensuring accuracy, proper approvals, and timely payment

Maintains organized records for vendor contracts, service documentation, compliance reports, and safety inspections

Serves as a primary point of contact between facilities staff, healthcare teams, external vendors, and contractors

Supports regulatory compliance efforts by maintaining documentation related to Joint Commission, OSHA, HIPAA, and internal audits

Prepares reports, tracks metrics, and assists leadership with administrative and operational planning

Qualifications

High school diploma or equivalent preferred.

Applicable experience preferred.

Based on facility needs, may require a valid driver's license and maintain a good driving record.

Benefits

Sanford offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, work/life balance benefits, and a generous time off package to maintain a healthy home-work balance. For more information about Total Rewards, visit https://sanfordcareers.com/benefits .

Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to talent@sanfordhealth.org .

Sanford has a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment.

Req Number: R-0275471 Job Function: Administrative Support Featured: No