Administrative Assistant

At-a-Glance:
Join an international fire, HVAC, and security equipment company as an Administrative Assistant.

Position Type:

• Contract
• On-Site

Required:

• Experience in construction.
• 3-5 years of administrative or customer service experience.
• Strong attention to detail and accuracy.
• Excellent time management and ability to prioritize.
• Comfortable working in a busy, fast-paced environment.
• Flexible and able to shift between tasks as priorities change.
• Action-oriented with a proactive approach to problem-solving.
• Strong communication skills and ability to collaborate across teams.

Preferred:

• Experience in HVAC.

Responsibilities:

• Billing Support - Assist with invoicing, data entry, and documentation accuracy.
• Record Inbound Work - Log and track incoming work to maintain workflow visibility.
• Invoice Distribution - Support the preparation and distribution of invoices.
• Cross-Department Training - Learn multiple functions within the department to provide flexible support.
• Phone Support - Answer calls, route inquiries, and assist customers professionally.
• Customer Inquiry Resolution - Address and resolve customer questions with clarity and follow-through.
• General Administrative Support - Assist with office coordination and collaboration across departments.

If your background aligns with what we’re looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity.

#LI-VK1
#HbM6349