Administrative Assistant

Boutique Fort Worth commercial real estate law firm seeks a proactive administrative assistant to support its transactional practice. The ideal candidate has experience in real estate, corporate law, commercial lending, or a similar field. Because the role includes both billable client work and internal administrative responsibilities, the successful candidate will be adaptable, service-oriented, and willing to assist wherever needed.

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We are looking for an applicant who is personable, detail-oriented, dependable, and eager to learn. The position offers opportunities to assume additional responsibilities and grow with the firm based on performance, initiative, and the firm’s needs.

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Responsibilities:

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·        Provide support to attorneys, paralegals and legal assistants for acquisitions and dispositions of commercial properties, financing transactions and land development.

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·        Conduct initial research for new client matters and provide the results to the supervising paralegal or attorney.

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·        Calculate critical dates for acquisitions, dispositions, lease agreements, and lending transactions and maintain calendar of same.

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·        Proofread legal and banking documents.

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·        Review purchase and sale contracts, leases, and land title documents.

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·        Create and maintain document/task checklists for real estate transactions.

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·        Prepare initial drafts of closing documents under the supervision of an attorney or paralegal.

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·        Maintain up-to-date time reports to ensure accurate client billing.

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·        Maintain electronic matter files per firm procedures.

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·        Submit documents for electronic recording in the applicable public records and track each submission through confirmation.

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·        Assist in the formation of corporate entities and preparation of related documents.

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·        Perform other administrative tasks as assigned.

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Qualifications/Competencies:

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·        Prior experience in corporate law, real estate law, commercial lending, or a closely related field is preferred.

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·        Strong ability to communicate clearly, both orally and in writing.

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·        Advanced Knowledge of MS Word, Excel, and Outlook.

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·        Ability to learn new software programs.

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·        Strong organizational skills, ability to multi-task and move quickly from one assignment to another and take responsibility for projects from inception to completion.

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·        Effective time management skills.

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·        Strong interpersonal skills including tact and diplomacy to maintain effective relationships with a diverse group of attorneys, clients, and outside contacts.

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·        Positive attitude and strong work ethic.

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·        Self-motivated professional with the ability to work independently and collaboratively with others in a fast-paced environment.

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·        Detail oriented with active listening skills.

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·        Sound judgment, resourcefulness, and strong problem-solving skills.

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·        Consistent follow-through and flexibility in responding to changing priorities and urgent deadlines.

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·        Ability to maintain professionalism and strict confidentiality in all client and Firm matters.

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Schedule:

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·        Full-time, Monday through Friday, eight hours per day.

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·        In-office position.

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Compensation:

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·        $40,000 annually.

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Benefits:

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Medical, Dental, Vision, Basic Life Insurance, 401(k), Paid Vacation.