At Godaelli Psychiatry, we are committed to helping individuals in our community live their healthiest lives. Behind the scenes and across the practice, you are a vital heartbeat in a team dedicated to transformative healthcare. We are looking for a team member who is driven, likes to take initiative, and enjoys learning.
Learn more about us here: www.godaellimentalhealth.com
Key Responsibilities
Manage the executive calendar, including scheduling appointments, meetings, and calls
Anticipate and resolve scheduling conflicts proactively
Send meeting reminders and prepare agendas and briefing notes in advance
Take and distribute meeting minutes
Coordinate with clinical staff, referral partners, and external stakeholders
Maintain organized physical and digital filing systems
Develop, update, and maintain office procedures
Support general office operations, including supply management and vendor coordination
Handle all patient and practice information confidentially and in accordance with HIPAA
Support marketing projects and events
Qualifications
High school diploma or equivalent required; associate's or bachelor's degree preferred
1–2 years of experience in an administrative or executive support role
Demonstrated experience managing complex calendars and coordinating schedules across multiple parties
Highly organized, with strong time management skills and the ability to prioritize competing projects
Proficiency in Microsoft Office or Google Workspace
Strong written and verbal communication skills
Sound judgment and discretion when handling sensitive information
Prior experience in a medical or behavioral health setting preferred
Familiarity with Tebra (Kareo) or a comparable EHR system preferred
POSITION:
Full-time: 40 hours per week
Office hours are 8:00 AM – 4:30 PM, Monday–Friday
The position has a 90-day probationary period
Godaelli Psychiatry and Mental Health Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by federal, state, or local law.
Numbers & Facts
Location
Fredericksburg, VA
Job Type
Full-time
Skills
Administrative Skillsunmatched
Behavioral Healthunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Health Insuranceunmatched
Healthcareunmatched
High School Diplomaunmatched
Marketingunmatched
Medical Record Systemunmatched
Medical Recordsunmatched
Meeting Minutesunmatched
Microsoft Officeunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Psychiatry and Mental Healthunmatched
Time Managementunmatched
Vendor/Supplier Managementunmatched
Writing Skillsunmatched
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