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Administrative Assistant / Front Office Coordinator

Prosum

Phoenix, AZ

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, English Language, Facilities Management, Follow Through, Inventory Management, Inventory Reports, Leadership, Lift/Move 40 Pounds, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multilingual, Multitasking, Operational Support, Operations, Order Delivery, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Record Keeping, Spanish Language, Telephone Skills, Writing Skills
LOCATION
Phoenix, AZ
POSTED
30+ days ago

Administrative Assistant / Front Office Coordinator
Location: Phoenix, AZ
Employment Type: Contract-to-Hire (90 Days)
Position Overview
A growing organization is seeking a dependable and personable Administrative Assistant to support daily office operations and serve as the first point of contact for visitors and team members. This role is ideal for someone who enjoys creating an organized, welcoming environment and takes pride in staying ahead of administrative and office needs.

The successful candidate will be highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a positive and professional attitude.
Key Responsibilities
  • Greet and assist visitors, clients, and vendors in a professional and friendly manner.
  • Answer, screen, and direct incoming phone calls and inquiries.
  • Maintain a clean, organized, and welcoming reception and common office areas.
  • Monitor and replenish office, kitchen, and restroom supplies as needed.
  • Coordinate incoming and outgoing mail, packages, and deliveries.
  • Schedule meetings, appointments, and other administrative activities.
  • Assist with office events, meetings, and employee functions.
  • Maintain inventory records and place supply orders when necessary.
  • Support vendor coordination and service requests.
  • Assist with document preparation, data entry, filing, and general administrative tasks.
  • Handle confidential information with discretion and professionalism.
  • Provide administrative support to leadership and various departments as needed.
  • Complete special projects and additional duties assigned.
Qualifications
  • Previous experience in an administrative, receptionist, office coordinator, or similar support role.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
  • Ability to work independently and manage priorities effectively.
  • Strong attention to detail and follow-through on tasks.
  • Reliable attendance and punctuality.
  • Professional appearance and customer-service mindset.
Preferred Qualifications
  • Bilingual English/Spanish skills are a plus but not required.
  • Experience managing office supplies, facilities coordination, or front desk operations.
  • Experience supporting managers or leadership teams.
Physical Requirements
  • Ability to occasionally lift or move items up to 40 pounds.
  • Ability to move throughout the office as needed to support daily operations.
Compensation
  • $18–$19 per hour
  • Contract-to-hire opportunity with potential for long-term employment after approximately 90 days
Ideal Candidate
We are looking for someone who enjoys keeping things organized, notices the small details, and takes initiative without needing constant direction. A positive attitude, strong customer service skills, and a willingness to handle both administrative and routine office tasks are essential for success in this role.

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