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Administrative Assistant Jobs in California

Administrative Assistant

Integrated Resources, Inc
  • Glendale, CA
  • $20.94–$27 Per Hour
  • Instant Apply
1 day ago

Job Description

Job title: - Administrative Assistant
Location: - Glendale, California 91201 (Hybrid M - T in office Friday remote)
Duration: - 02 Months (With possibility of extension)
Pay rate:- $20.94/hr. - $27/hr. on W2
 
  • Looking for a candidate with a stronger administrative background rather than a production-focused profile.
  • The ideal candidate will have some relevant experience, be eager to develop their skills and competencies, and be interested in growing within the role for the long term.
 
Job Description:
Position Summary:
  • The Team Administrative Support professional provides administrative, operational, and project coordination support for the Content & Integrated Production team.
  • This role serves as a key partner to department leadership and production teams, helping manage schedules, meetings, vendor processes, and project logistics.
  • The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced creative environment supporting multiple stakeholders and priorities simultaneously.
 
Key Responsibilities:
  • Manage calendars, schedule meetings, and coordinate complex team and leadership schedules.
  • Prepare and process expense reports, purchase requests, and other administrative documentation.
  • Organize team meetings, and department events, including agendas, meeting materials, and follow-up notes.
  • Maintain department records, distribution lists, organizational charts, and resource documentation.
  • Track and manage vendor documentation for multiple productions, working closely with Strategic Sourcing to ensure compliance.
 
Production & Project Coordination:
  • Support creative and production teams with project setup, scheduling, milestone tracking, and workflow coordination.
  • Assist with production logistics, including shoot schedules, call sheets, location coordination, and production documentation.
  • Track project timelines, approvals, and key deliverables across multiple concurrent assignments.
  • Coordinate reviews, presentations, creative approvals, and stakeholder feedback sessions.
  • Support vendor onboarding, contracts, purchase orders, invoicing, and production-related administrative processes.
 
Operations & Financial Support:
  • Assist with budget tracking, invoice processing, and financial reconciliation activities.
  • Monitor spending against approved budgets and maintain project tracking reports.
  • Support procurement and vendor management processes in partnership with finance and sourcing teams.
 
Team & Department Coordination
  • Coordinate onboarding activities for new hires, freelancers, and contractors.
  • Help maintain team calendars, production schedules, and resource planning tools.
  • Facilitate collaboration across creative, production, account management, strategy, and business partner teams.
 
Basic Qualifications:
  • 3+ years of administrative, coordinator, project support, or production support experience.
  • Experience supporting creative, production, marketing, agency, entertainment, or media organizations preferred.
  • Strong proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and collaboration platforms.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • High attention to detail with strong follow-through and problem-solving skills.
 
Key Competencies:
  • Organization and Planning
  • Communication and Collaboration
  • Financial and administrative acumen
  • Experiencing bidding and sourcing vendors
  • General knowledge of advertising agency workflow, roles and responsibilities pertaining to marketing content creation and production.
 
Required Education:
  • High School degree or equivalent experience
 
Preferred Education:
  • 4-year college degree – Communications, Film/Television

Numbers & Facts

LocationGlendale, CA
Salary$20.94–$27 Per Hour

Skills

  • Administrative Skillsunmatched
  • Administrator Documentationunmatched
  • Advertising Agenciesunmatched
  • Biddingunmatched
  • Billingunmatched
  • Budget Managementunmatched
  • Budgetingunmatched
  • Calendar Managementunmatched
  • Channel Strategiesunmatched
  • Communication Skillsunmatched
  • Content Developmentunmatched
  • Detail Orientedunmatched
  • Document Managementunmatched
  • Documentationunmatched
  • Entertainment and Mediaunmatched
  • Expense Reportsunmatched
  • Expense Trackingunmatched
  • Filmunmatched
  • Financeunmatched
  • Financial Administrationunmatched
  • Financial Supportunmatched
  • Follow Throughunmatched
  • Leadershipunmatched
  • Logisticsunmatched
  • Maintain Complianceunmatched
  • Management Strategyunmatched
  • Marketingunmatched
  • Microsoft Excelunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Onboardingunmatched
  • Operational Supportunmatched
  • Organizational Skillsunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Problem Solving Skillsunmatched
  • Procurement Managementunmatched
  • Production Scheduleunmatched
  • Production Supportunmatched
  • Project Scheduleunmatched
  • Project Trackingunmatched
  • Project/Program Coordinationunmatched
  • Purchase Ordersunmatched
  • Reconciliationunmatched
  • Record Keepingunmatched
  • Sales Managementunmatched
  • Schedule Developmentunmatched
  • Sourcing Strategyunmatched
  • Television Broadcastingunmatched
  • Time Managementunmatched
  • Vendor/Supplier Managementunmatched
  • Vendor/Supplier Sourcingunmatched
  • Writing Skillsunmatched

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