Job Summary: We are seeking a versatile Senior Administrative Assistant to support Sr. Director(s) in the Global Operations team. This individual will serve as a key liaison, enabling business leaders to excel in a high-velocity, constantly evolving environment. Candidates should demonstrate outstanding organization, professionalism, adaptability, and uphold the company's values in all interactions with colleagues and guests. Requirements:
High school diploma or equivalent.
Minimum 3 years of administrative work experience.
Strong communication skills with the ability to interact with senior executives.
Proven track record in fast-paced, results-oriented settings, including periods of ambiguity.
Excellent organization, prioritization, and confidentiality handling abilities.
Ability to work independently, proactively follow through, and maintain acute attention to detail.
Experience tracking budgets and handling confidential finance-related information preferred.
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel), virtual meeting platforms (Zoom/MS Teams), and experience with Keynote or AI tools (optional).
Previous experience with the company a plus.
Willingness to occasionally work outside core hours.
Key Competencies:
Detail Oriented
Self-Starter
Adaptable in Fast-Paced Environments
Tech-Savvy
Team-Oriented
Responsibilities:
Manage complex calendars, scheduling meetings and conferences, resolving conflicts, and coordinating across teams.
Book domestic and international travel for supported leaders, including complete itineraries and documentation.
Plan and coordinate meetings and events (onsite/offsite), securing venues, coordinating catering, handling budgeting, and communicating with external parties.
Prepare and organize expense reports, track budgets, and process invoices or purchase orders.
Draft, edit, and format documents organizational charts, presentations, team communications, and session agendas.
Support projects through planning, progress tracking, and deadline management.
Foster team culture by supporting staff meetings, team-building activities, and workspace logistics.
Numbers & Facts
Location
Beaverton, OR
Salary
$20–$23.33 Per Hour
Skills
Administrative Skillsunmatched
Artificial Intelligence (AI)unmatched
Billingunmatched
Budget Managementunmatched
Budgetingunmatched
Calendar Managementunmatched
Catering Servicesunmatched
Communication Skillsunmatched
Conference Managementunmatched
Detail Orientedunmatched
Documentationunmatched
Documentation Formatunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Expense Reportsunmatched
Financeunmatched
Follow Throughunmatched
Hardware Virtualizationunmatched
High School Diplomaunmatched
International Operationsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Plan Meetingsunmatched
Project Planningunmatched
Purchase Ordersunmatched
Team Playerunmatched
Time Managementunmatched
Willing to Travelunmatched
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