Administrative Assistant (Honolulu, Hawaii

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values:integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Applications will be screened based on the information provided; in order to assist us in determining qualifications, please upload a current resume and take some time to update your employment information, certifications, etc. The information will flow over to your profile.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged.

BRIEF POSTING DESCRIPTION:

The P JA ADMINISTRATION Department of the P ENVIRONMENTAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)

JOB FUNCTION:

Provides administrative support to the Division in a concise, accurate, and timely manner.

ESSENTIAL FUNCTIONS:

• Provides direct administrative support to the division, including but not limited to: maintains division/division filing system, creates and maintains reports, photocopies and routes correspondence, schedules appointments and related arrangements for internal and external meetings, coordinates travel arrangements and cost reimbursements, handles company sensitive and confidential correspondence and information. Works independently; prepares facilities and equipment for meetings, assists in preparing meeting agendas, meeting materials, status reports, the development of regulatory materials, takes meeting minutes.
• Researches, compiles and organizes data to facilitate decision-making. This responsibility includes the preparation of presentation and related-materials, and the development and distribution of reports.
• Coordinates the division's information technology requests that include telephone and computer resources. Provides administrative support to the division including, but not limited to answering, and directing phone calls, preparing correspondence, filing, maintaining inventory of office supplies, coordinating purchases.
• Performs special assignments as requested and provides back-up relief when necessary. Performs other duties as assigned.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

• Knowledge of general office procedures and methods.
• Working knowledge of general business practices.
• Working knowledge of personal computers and related software applications such as spreadsheets, word processing, presentations, etc.
• Knowledge of legislative, operational, financial, and regulatory processes helpful.

• Strong interpersonal skills to effectively deal with a variety of individuals.
• Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications.
• Ability to effectively communicate with all levels of the organization, both verbally and in written communication.
• Ability to remain flexible and adapt to rapidly changing priorities.
• Ability to handle confidential matters and materials discreetly and professionally.

• Several years (3-5) of general office/administrative experience utilizing PC based programs.