Administrative Assistant

Administrative Assistant

Salary

$21.26 - $26.92 Hourly

Location

1200 Travis

Job Type

Full Time

Job Number

39231

Department

HOUSTON POLICE DEPARTMENT

Opening Date

07/23/2026

Closing Date

7/28/2026 11:59 PM Central

• Description
• Benefits
• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Job Classification: ADMINISTRATIVE ASSISTANT

Posting Number: PN# 39231

Department: HOUSTON POLICE

Division: TRAINING

Reporting Location: 17000 ALDINE WESTFIELD RD

Workdays & Hours: MONDAY - FRIDAY; 7 AM - 3 PM*

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:

Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department.

RESPONSIBILITIES:

• Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.
• Drafts correspondence, reports and other documents; proof/edits documents for accuracy, content and format.
• Prepares periodic and special reports; compiles information and maintains department reference information.
• Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
• Organizes inventorying, cataloging, retention, and retrieval of department documents.
• Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations, and office management.
• Conducts administrative research and long-range planning studies on special management activities.
• Assist with department budget preparation and monitoring.
• Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc..

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

"Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.

If applicable, the applicant's past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS:

One year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None.

PREFERENCES

Preference shall be given to the applicants who are:

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams, SharePoint, OneDrive)
• Skilled in creating and managing spreadsheets, shared files, and collaborative workflows
• Experienced in data entry, data transfer between systems, and database maintenance with a focus on accuracy
• Knowledgeable in data cleanup, file importing/exporting, and ensuring data integrity
• Known for strong communication skills; professional, patient, and solution-oriented in all interactions
• Experienced in working with clients, vendors, and internal teams in a positive, service-focused manner
• Adept at handling inquiries, resolving issues, and providing excellent customer support
• Skilled in calendar management, meeting scheduling, and logistics coordination
• Experienced in preparing documents, reports, and presentations
• Supports daily office operations and team needs efficiently
• Maintains organized digital and physical filing systems

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED:

Department may administer skills assessment test.

SAFETY IMPACT POSITION: NO

SALARY INFORMATION:

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 17

APPLICATION PROCEDURES:

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (713-308-1228).

If you need special services or accommodations, call (713-308-1228). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE - Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

What is the highest level of education you have obtained?

• Less than a High School Diploma/GED
• High School Diploma/GED
• Associates degree
• Bachelors degree or higher

02

If you answered that you have college degree, what field of study is your degree in?

• Business Administration
• Liberal Arts
• A related field of study
• A non-related field of study
• I do not have a degree

03

If selected "Non-related field of study", please indicate the degree you obtain (see resume is not acceptable, if statement does not apply please insert N/A)

04

How many years of verifiable professional administrative experience do you have?

• Less than 1 year
• 1 year but less than 2 years
• 2 years but less than 3 years
• 3 years but less than 4 years
• 4 years but less than 5
• 5 years or more

05

Are you currently a City of Houston employee?

• Yes
• No

06

Previous administrative experience (check all that apply)

• Compiling and maintaining reports
• Composing, drafting, and editing correspondences
• Planning and scheduling meetings
• Experience with travel arrangements
• Strong written and oral communication skills
• None of the above

07

Please indicate your "highest" level of proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint, and other PC Programs).

• BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
• INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
• ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel, delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
• EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
• No Experience

08

How have you used Outlook, Excel, Word, Teams, SharePoint, or OneDrive in your previous roles? Please provide specific examples.

09

Describe a spreadsheet you created or managed. What was its purpose and how did you ensure accuracy?

10

How have you supported daily office operations and assisted team members in previous roles? Please provide an example.

11

What experience do you have managing calendars and scheduling meetings for a team?

12

Describe your experience preparing documents, reports, or presentations. What tools do you use, and how do you ensure quality and accuracy? What methods or systems do you use to maintain organized digital and physical filing systems?

13

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

Required Question

Employer City of Houston

Address 901 Bagby St

Houston, Texas, 77002

Website https://www.houstontx.gov/