Administrative Skills, Billing, Budget Management, Computer Maintenance, Data Entry, Meeting Minutes, Organizational Skills, Payroll Administration, Schedule Development, Training/Teaching Curriculum, Travel Planning
PRIMARY FUNCTION: Provides administrative support to department leader, faculty and staff.
Essential Job Functions:
- Provides administrative support to department lead and faculty members.
- Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.
- Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
- Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.
- Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.
- Banner Entry via several banner programs.
- Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
- Schedules room reservations.
- Facilitates preparation of curriculum revisions and development of curriculum for new programs.
- Travel arrangements, Parking Reimbursements.
Additional Job Functions:
- Processes Payroll.
- Orders exams.
- Orders inventory supplies, Submit Expenses, Maintains P Card needs.
- Types letters, memos, substitute forms, reports to include state reporting as required.
- Processes requisitions and invoices as needed.
- Budget Planning and preparation to include end of fiscal year.
- Proctors as needed and Help with recruiting development needs.
- Collects and processes Course Folders, prepare affidavits of Graduation and certificates.
- Work Business Office as required to include attend training class for this need.