Administrative Assistant

Location: Houston, TX
Employment Type: Contract-to-Hire
Schedule: Monday Thursday, nine hours per day; Friday, four hours (40 hours per week)

About the Opportunity

We are seeking an organized, detail-oriented Administrative Assistant for a contract-to-hire opportunity with our client in Houston, TX.

This position provides administrative and clerical support to office management, engineering teams, and project personnel. The ideal candidate communicates effectively, manages multiple priorities, and takes a proactive approach to keeping a busy office running efficiently.

Key Responsibilities

• Provide administrative support to managers, engineering teams, and project personnel, including coordinating schedules, maintaining records, and facilitating communication.

• Welcome and escort visitors and guests while maintaining an accurate, up-to-date visitor sign-in log.

• Coordinate lunch catering for company meetings, training sessions, and special events.

• Serve as the primary coordinator for vendor lunch-and-learn events, managing scheduling, catering logistics, attendance documentation, and reporting.

• Monitor office supply inventory and place orders as needed.

• Maintain current distribution lists and the office directory.

• Report facility maintenance issues to building management.

• Support onboarding activities and administrative processes for new employees.

• Handle confidential information with discretion and professionalism.

• Assist with special projects and other administrative duties as assigned.

Required Qualifications

• High school diploma or GED.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

• Strong verbal and written communication skills.

• Excellent organizational and time-management abilities.

• Attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Associate's degree.

• Previous experience supporting engineering, construction, or technical project teams.

• Experience with document management systems and project documentation.

• Knowledge of office purchasing and expense reporting processes.

• Experience working in a corporate or professional services environment.