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Administrative Support Jobs in Houston, TX

Administrative Assistant

RBDB

Houston, TX

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Executive Assistant Skills, Order Management, Error Handling, Prepare Correspondence, Order Supplies, Expense Reports, Mail Processing, Photocopy, Inventory Levels, Fax Machines, Plan Meetings, Calendar Management, Detail Oriented, Operations, Organizational Skills,
QUALIFICATIONS
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for document creation, spreadsheets, and communication
  • Strong computer literacy
  • Experience with multi-line phone systems and phone communication skills to handle inquiries professionally
  • Knowledge of office management procedures, filing systems, and clerical best practices
  • Familiarity with QuickBooks (Desktop) for bookkeeping tasks and basic financial management
  • Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently
  • Experience in front desk or receptionist roles, demonstrating professionalism and patience
  • Technical proficiency in productivity software, spreadsheets, word processing, proofreading, and calendar management
  • Ability to handle confidential information discreetly while supporting team needs
RESPONSIBILITIES
  • Maintain a professional front desk presence
  • Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
  • Handle data entry tasks, maintaining organized records in spreadsheets and office management software
  • Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office tools
  • Perform clerical duties including filing, proofreading documents, and preparing correspondence with attention to detail
  • Support activities such as bill payment, invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software
  • Assist with office management tasks
  • Assist with managing outside vendors or service providers
  • Support mail needs for office, including pickup, sorting, and sending
BENEFITS
Performance Bonus, Paid Time-Off, Parking, Paid Sick Days
LOCATION
Houston, TX
POSTED
1 day ago

We seek an organized and self-starting Administrative Assistant / Receptionst to work in a Houston-based family office. The role includes front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations. The ideal candidate will be detail-oriented, and possess strong technical skills to handle a variety of office tasks efficiently. 

About the Company

R

RBDB

We are a well-etablished Houston-based single family office in operation for more than 25 years. You would be an integral part of a small (but growing), tight-knit, family-focused office team.

COMPANY SIZE
1 - 10
HEADQUARTERS
Houston, TX, US
FOUNDED
2000

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