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Administrative Assistant

Burnett Specialists

Houston, TX

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Administrator Documentation, Budgeting, Calendar Management, Communication Skills, Contract Management, Customer Relations, Customer Support/Service, Detail Oriented, Document Management, Documentation, Event Management, Expense Reports, Expense Tracking, Leadership, Logistics, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Record Keeping, Records Management, Regulatory Compliance, Restaurant, Sales Administration, Sales Operations, Sales Support, Telephone Skills, Time Management, Transportation and Logistics, Travel Planning
LOCATION
Houston, TX
POSTED
1 day ago

A well-established transportation and logistics organization is seeking an Administrative Assistant starting out contract with the plan to hire this person based on performance. The Administrative Assistant will support the Sales and Operations leadership team. This position plays a key role in supporting customer engagement activities, contract administration, travel coordination, event planning, reporting, and day-to-day administrative operations.

Administrative Assistant

Location: Near the Heights – Houston, TX

Parking: Free

100% In-Office

Pay: $65K

 This role starts out contract but the client is hoping to hire this person full-time based on performance.

 

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This individual will serve as a trusted administrative partner by helping maintain accurate records, coordinating logistics, supporting customer-facing initiatives, and ensuring administrative processes run smoothly.

 Key Responsibilities
  • Prepare, distribute, track, and maintain contracts and related documentation.
  • Maintain organized records and files to support compliance and audit requirements.
  • Track and reconcile contract activity and follow up on outstanding documentation.
  • Assist with document management, scanning, filing, and distribution of approved documents.
  • Support audit preparation and respond to documentation requests as needed.
  • Generate and distribute recurring reports for leadership and operational teams.
  • Maintain accurate records and administrative documentation.
  • Assist with data tracking, recordkeeping, and reporting functions.
  • Provide general administrative support to sales and operational leadership.
  • Coordinate business travel arrangements including flights, hotels, transportation, and itineraries.
  • Manage meeting logistics, reservations, and scheduling.
  • Support customer visits and ensure a seamless experience for internal and external stakeholders.
  • Handle last-minute travel changes and scheduling adjustments as needed.
  • Coordinate customer appreciation events, meetings, dinners, and other business functions.
  • Manage invitations, guest lists, RSVPs, attendance tracking, and event logistics.
  • Coordinate venues, vendors, restaurants, and event-related materials.
  • Assist with customer engagement initiatives and special projects.
  • Answer and direct incoming calls and provide administrative assistance as needed.
  • Maintain shared calendars, schedules, and departmental records.
  • Process expense reports, track receipts, and assist with budget-related documentation.
  • Handle confidential information with professionalism and discretion.
  • Support additional projects and responsibilities as business needs evolve.

Qualifications

Education
  • Associate degree preferred.
  • High school diploma or equivalent with relevant experience will be considered.

Experience
  • 2–4 years of administrative assistant, office support, or clerical experience.
  • Experience supporting sales, operations, or customer-facing teams preferred.
  • Experience coordinating travel, meetings, and events is highly desirable.
  • Experience with electronic signature platforms such as DocuSign is a plus.

Skills
  • Advanced Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
  • Strong organizational skills and attention to detail.
  • Excellent communication and customer service abilities.
  • Ability to manage multiple priorities and deadlines.
  • Strong documentation and recordkeeping skills.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Dependable, responsive, and adaptable in a changing business environment.

HOUDT42

About the Company

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Burnett Specialists

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