Administrative Assistant

Burnett Specialists

Houston, TX

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Document Management, Documentation, Equipment Maintenance/Repair, Executive Assistant Skills , Follow Through, Insurance, Intuit Quickbooks, Leadership, Leasing, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Order Supplies, Organizational Skills, Proofreading, Telephone Skills, Time Management, Writing Skills

LOCATION

Houston, TX

POSTED

30+ days ago

Houston Galleria Area
Full-Time | In Office (9:00 AM 6:00 PM)

We are partnering with a long-established Houston office to hire an experienced Administrative Assistant to provide direct support to the President. This position requires a highly organized professional who is comfortable managing substantial documentation, tracking deadlines, and handling sensitive information with discretion.

This is a small, private office environment supporting a well-known and established family name. The role involves a significant amount of detailed paperwork, coordination, and follow-through. It is best suited for someone who values precision, confidentiality, and long-term stability.

Responsibilities:

Provide direct administrative support to the President
Draft, type, proofread, and manage a high volume of written correspondence and documentation
Maintain organized digital and physical filing systems
Track and monitor insurance renewals, leases, and related documentation deadlines
Maintain general awareness of property-related matters, including ad valorem taxes
Coordinate vendor services and office maintenance needs Manage incoming calls, mail, and shipments
Order office supplies and oversee equipment servicing
Schedule meetings and prepare agendas, meeting materials, and minutes
Assist with administrative coordination for charitable foundation activities
Ensure all paperwork and documentation is accurate, complete, and properly maintained

Qualifications:

Minimum 10 years of administrative experience, ideally in a private office or executive support setting
Experience supporting senior leadership, preferably at the executive level
Familiarity with lease agreements and renters insurance required
Strong written communication skills with excellent spelling and grammar
Advanced organizational skills and exceptional attention to detail
Ability to manage substantial paperwork and track multiple deadlines
Experience handling confidential and sensitive matters with professionalism
QuickBooks experience preferred
Proficiency in Microsoft Office (Outlook, Word, Excel)
Self-starter with strong follow-through and independent work habits

Benefits:

100% employer-paid health insurance
Dental and vision coverage available
7 paid holidays
10 vacation days after 6 months
5 paid sick days starting Day 1

Administrative Assistant

Burnett Specialists

Houston, TX

About the Company

Burnett Specialists

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