Administrative Assistant (Hybrid)

We are seeking a dependable and organized Administrative Assistant to support daily branch operations and provide professional administrative support to internal teams and external customers. This is a full-time hybrid position offering competitive pay and benefits.

Pay: Starting at $20.00/hour
Schedule: Hybrid - 20 hours in office / 20 hours remote

Key Responsibilities

• Process billing, invoicing, and assist with collections
• Maintain employee time, payroll, and project records
• Support onboarding and compliance documentation for new employees
• Answer calls, respond to inquiries, and direct communications
• Prepare reports, spreadsheets, and administrative documents
• Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review
• Coordinate travel, hotel accommodations, and per diem logistics for field staff in accordance with project requirements 
• Support branch operations with additional administrative tasks as needed
• Maintain high level of confidentiality, professionalism, and emotional intelligence

Qualifications

• High school diploma or equivalent experience required
• 2+ years of administrative or clerical experience required
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to multitask and prioritize in a fast-paced environment
• Professional attitude with strong customer service skills
• Ability to maintain confidentiality and handle sensitive information
• Construction industry experience and knowledge of payroll/AP/AR is highly desired
• Experience in a construction or related service environment
• Selected candidates for all positions must submit to and successfully pass post offer pre-employment drug/alcohol screen, background check and motor vehicle records check

Core Competencies

• Dependable and consistency in task completion
• Professional and adaptable under pressure
• Strong problem-solving and process management skills
• Positive team-oriented mindset
• Excellent interpersonal and communication skills
• Ability to work independently and collaboratively while adapting to changes

Physical Requirements

• Prolonged sitting and computer work
• Ability to occasionally lift up to 15 pounds
• Occasional walking or standing during office or warehouse visits