Administrative Assistant(Hybrid)

Administrative Assistant

Hybrid

Recruitment #260611-3591CL-001

Location Waterbury, CT

Date Opened 6/17/2026 12:00:00 AM Salary $67,007 - $86,709/year Job Type Open to Agency Employees Close Date 6/26/2026 11:59:00 PM

Go Back Apply View Benefits

Introduction

The State of Connecticut, Department of Developmental Services (DDS) - West Region, has one (1) full time Administrative Assistant position located in Waterbury, CT.

Position Highlights:

• PCN 18578
• Full Time, 40 hours per week
• First (1st) shift
• Schedule: Monday through Friday 8:00 am - 4:30 pm (Regular Days off Saturday and Sunday)
• However, flexibility is key in order to meet the needs of the agency.

The Role:

In this role, you will be entrusted to provide clerical support to the West Region Public Division, which oversees approximately 90 DDS individuals living in West Region Public Facilities, along with a public workforce of approximately 350 full and part time employees.

This position will be critical in developing and maintaining systems which organize a large volume of activities, including but not limited to:

• Correspondence with both internal administrators and community agencies involved in provision of services;
• Assisting in developing and updating policies and procedures;
• Coordinating the scheduling of meetings, maintenance of minutes and correspondences related to meetings.

What's In It For You:

Visit our new State Employee Benefits Overview page!

• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.

We hope you take this opportunity to continue your career and make an impaCT!

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE'RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at Christopher.Lavallee@ct.gov.

Join the State of Connecticut and take your next career step with confidence!

If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

EXAMPLES OF DUTIES

Performs the most complex office administrative duties as described in the following areas:

• TYPING:

• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

• Proofreads for content;

• Edits using knowledge of grammar, punctuation and spelling.

• FILING:

• Designs office filing systems;

• Organizes and maintains files (including confidential files);

• Maintains, updates and reviews references materials and manuals.

• CORRESPONDENCE:

• Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or managers signature.

• REPORT WRITING:

• Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;

• Analyzes information and may make recommendations.

• INTERPERSONAL:

• Acts for manager by interpreting established policies and procedures, etc.;

• Troubleshoots by relieving manager of as much administrative detail as possible;

• Acts for and regularly makes decisions in managers absence (within prescribed limits of authority).

• PROCESSING:

• Screens letters, memos, reports and other materials to determine action required;

• May make recommendations to supervisor.

• SECRETARY:

• Arranges and coordinates meetings (including space and equipment);

• Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);

• Writes minutes of meetings, lectures, conferences, etc. from rough draft;

• Takes notes and/or meeting minutes;

• Prepares expense accounts;

• Makes travel arrangements.

• OFFICE MANAGEMENT:

• Authorizes purchases and payments (within prescribed limits of authority);

• Develops input and prepares documentation for office and/or department budget;

• Coordinates budget control and monitoring;

• Develops office and/or department procedural manuals;

• Assists in interviewing and hiring office support staff;

• Trains office support staff;

• May supervise office support staff.

• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of

• office administration and management;

• department and/or unit policies and procedures;

• proper grammar, punctuation and spelling;

• business communications;

• Knowledge of business math;

• Considerable

• interpersonal skills;

• oral and written communication skills;

• Ability to

• operate office equipment which includes computers, tablets, and other electronic equipment;

• operate office suite software;

• take notes (shorthand, speedwriting or other method acceptable to manager).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience working in a setting supporting individuals with Intellectual Disabilities.
• Experience with planning and coordinating virtual and in-person meetings.
• Experience researching various sources to compile reports; data collection and data entry.
• Experience composing complex correspondence to internal and external stakeholders.
• Experience working independently using initiative and problem-solving skills to complete projects on time with minimal supervision.
• Experience working with and supporting team members; as well as supervising staff in supportive roles.
• Experience working with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint and Teams.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online