Administrative Assistant I

Who We Are:

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview:

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

 

This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

Responsibilities:

• Provide administrative support to the Geotechnical Department, including scheduling meetings, appointments, and travel arrangements.
• Prepare, format, proofread, and distribute reports, correspondence, presentations, and other project-related documents.
• Assist with data entry, recordkeeping, and maintaining spreadsheets, databases, and departmental files.
• Coordinate meeting logistics, prepare agendas, and distribute meeting materials and notes as needed.
• Manage incoming and outgoing communications, including emails, phone calls, mail, and packages.
• Order, track, and maintain office and field supply inventory.
• Serve as a point of contact for internal teams, clients, vendors, and other external partners.
• Greet visitors and provide general administrative and customer service support.
• Assist with departmental projects, reporting, and special assignments as needed.
• Maintain confidentiality and ensure accurate organization of company records and documentation.
• Perform other administrative duties as assigned.

 

Job Responsibilities Note:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.

Qualifications:

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements:

This position does not require regular travel as part of its primary responsibilities. However, occasional travel
may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
Travel, when necessary, will be communicated in advance and aligned with business needs.

 

#LI-MA1 #LI-Onsite

Physical Demands & Work Environment:

 

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

   

EEO Statement:

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here