Administrative Assistant I
Salary
$20.77 - $23.33 Hourly
Location
City of Melbourne, FL
Job Type
Full-Time
Job Number
01960
Division
Eau Gallie Civic Center
Opening Date
11/03/2026
Closing Date
11/15/2026 11:59 PM Eastern
- Description
- Benefits
- Questions
Description
The incumbent performs a wide array of advanced clerical tasks, which require the application of some independent judgment and office knowledge. Work involves standard clerical duties including typing, filing, office machine operation, maintenance of records, and checking the accuracy and completeness of various forms, applications, reports, and documents. Assignments usually consist of statement of desired objectives. Work is reviewed by observation and for results obtained.
Examples of Duties
- Performs clerical duties including opening and distributing mail, copying, filing, answering phone inquires, and typing.
- Receives monies for daily admission, rentals, class registration, leagues, special events and summer camps.
- Acts as a receptionist and performs public relations functions with the public; receives and dispenses information by telephones, letter, or by direct contact with the public; explains departmental programs.
- Develops and maintains department-filing system.
- Prepares and maintain department records, correspondence, reports, calendars and class registrations.
- Designs and maintains department public information including pamphlets, flyers, brochures, programs, annual reports and the Quarterly Melbourne Guide and newsletter publications, and social media updates.
- Coordinates the rentals of park pavilions or facility rentals.
- Conducts computerized registration for classes, special events, leagues, rentals and camps.
- Assists with the daily cash sheets, reconcile cash drawer and submit money to revenue.
- Performs other duties unique to the department, division or program.
- Fills in for the Administrative Assistant II when needed.
- Coordinates and executes special events plans; produces layouts and marketing materials for special events.
- Reconciles money and receipts on a cash sheet and calculates numbers.
- Handles money, calculates charges, makes change and writes receipts.
- Performs other assigned duties as assigned.
Minimum Qualifications
- High School Diploma or equivalent; or equivalent combination of education and experience.
Knowledge, Skills and Abilities
- Knowledge of the procedures, duties, and responsibilities of the unit of operation to which assigned.
- Knowledge of organizing and maintaining a department filing system.
- Knowledge of current office practices, methods, and procedures.
- Knowledge of current software programs & social media for designing public relations and marketing material.
- Knowledge of the departments current computer registration program.
- Knowledge of business English, spelling punctuation and mathematics.
- Ability to understand and communicate the policies, procedures, and services of the department, division or program.
- Ability to establish and maintain effective working relationships with other City employees and the public.
- Ability to operate a variety of modern office equipment includes personal computer, copiers, printers, scanners and fax machine.
- Ability to follow written and oral directions,
- Ability to carry out a wide scope of clerical procedures.
- Ability to compose effective and accurate correspondence and reports.
- Ability to sit for long periods of time not to exceed 4 hours consecutively
- Ability to bend over to file and lift files out of cabinets.
- Ability to bend and stretch to rearrange files in cabinets
- Ability to enter information into the computer, typing on keyboard and reading screen.
- Ability to get up and down, and move about the building repeatedly throughout the working day.
- Ability to operate cash register, credit card machine and calculator.
- Ability to communicate clearly in English both orally and in writing.
- Ability to see and read correspondence of all sizes.
- Ability to hear and understand conversation at all levels and rates of speed.
- Ability to print or use cursive writing, recognize and write letters, symbols, and words that are easily understood.
- Ability to operate office equipment which requires the use of fingers, hands, and wrists, such as a typewriter and computer keyboard and telephone.
- Ability to learn and remember facts relating to departmental procedures with little instruction and supervision.
- Ability to deal with and work effectively with the stress that relates to angry or irate customers on occasions.
- Ability to work in undesirable conditions which may consist of dust and dirt, fumes and odors, and excessive noise.
- Ability to work nights and weekends as needed for program registrations and special events.
- Ability to type forty (40) words per minute with accuracy.
PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: crouching, manual dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pushing, reaching, repetitive motion, speaking, stooping, talking, and visual acuity.
WORK ENVIRONMENT:
Work is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
The City of Melbourne offers a generous benefit package to include:
- 100% City paid medical insurance for employee only; coverage available for family
- Health Insurance opt-out incentive for employees with other medical coverage
- Dental
. Vision
- Life Insurance in the amount of 1 times your annual salary
- Additional life insurance to include coverage for your spouse and child(ren)
- Short-term disability
- Long-term disability
- Flexible Spending and Dependent Care Account
- Employee Assistance Program
- Wellness Program
- 457 Deferred Compensation
- Retirement Plans (FRS, local plan for Police and Fire personnel)
- Paid Holidays
- Tuition Reimbursement
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
02
What is the highest level of education you have completed?
PROOF OF EDUCATION REQUIRED FOR THE POSITION YOU ARE APPLYING FOR MUST BE UPLOADED TO APPLICATION.
- Did not complete High School Diploma or GED
- High School Diploma or GED
- High School Diploma or GED and Some College
- Associates Degree
- Bachelors Degree
- Masters or Higher
03
How many years of relevant experience do you have?
- None
- Less than 1 year
- More than 1 year less than 2 years
- More than 2 years less than 3 years
- More than 3 years less than 4 years
- More than 4 years less than 5 years
- More than 5 years
Required Question
Employer City of Melbourne
Address 900 E Strawbridge Ave.
Melbourne, Florida, 32901
Phone 321-608-7800
Website https://www.melbourneflorida.org/