Administrative Assistant I

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
• Cover Letter
• Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Part-Time Staff

DEPARTMENT: School of Arts and Sciences

SCHEDULE: Monday - Thursday, 10:00am to 3:00pm

• Occasional evening or weekend work required: Open House

REMOTE WORK: No

HOURS/WEEK and MONTHS/YEAR: 20 hours/week and 52 weeks/year

FLSA STATUS: Non-Exempt, Hourly

GENERAL PURPOSE

Provides general administrative support within academic or administrative offices. Receives screens and directs incoming calls, visitors, mail and e-mail. Prepares and maintains files and records according to established guidelines. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare standard correspondence. Arranges business travel, coordinates meeting arrangements, and completes and tracks expenses and other budgetary transactions. Work directly with the Chair of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responds directly to typical or foreseeable issues. Assists in scheduling events for department or division. Answers general and routine questions from faculty or students and directs more specific or unusual questions to the correct person or resources.
• Prepares and maintains files according to established guidelines. Makes copies shares materials through various print and electronic mediums. Completes and tracks budgetary transactions and works with the Accounting office to resolve any routine budgetary inconsistencies.
• Schedules and confirms appointments for individuals. Orders office supplies and maintains inventory and arranges travel. Works with appropriate offices to schedule or resolve issues regarding new employees or students, setup space and equipment.
• Composes routine emails and prepares basic correspondence. Proofs documents created by self and others.
• May supervise work-study students in performing more routine tasks.

REQUIRED MINIMUM QUALIFICATIONS

• High school diploma or GED
• 1 to 3 years of work related experience
• Microsoft Office (Outlook, Word, PowerPoint, Excel)

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $20.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.

AN EQUAL OPPORTUNITY EMPLOYER

Women, minorities, persons with disabilities and veterans are encouraged to apply.

Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.