Administrative Assistant I - Secondary School Assistant

Position Description

TITLE: Administrative Assistant I Secondary REPORTS TO: Principal or another Administrator COMMUNITY: Teaching & Learning FLSA STATUS: Non-Exempt CLASSIFICATION: KAEOP WORK PERIOD: 9 Months ISSUE DATE: March 2024 SALARY: KAEOP Salary Schedule

PRIMARY PURPOSE: The purpose of this position is to perform basic clerical support tasks to assist with daily office operations or to provide non -instructional support to certificated staff and carry out various other related tasks including the handling of sensitive and confidential information.

REPRESENTATIVE DUTIES:

Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.

E = ESSENTIAL FUNCTIONS:

1. Provides clerical support, including the use of Microsoft Office 365 programs and graphics, enter data in a student information system. Maintains files and records, record and disseminate messages. Organizes materials and maintains records control.

2. May act as office receptionist, answer multi-line telephones, and greet visitors; may open, sort, and screen incoming mail.

3. Assists in the duplication and preparation of materials, including collating, sorting, die-cutting, scan cutting, and stapling; assists with materials distribution.

4. Assists with the production/duplication of staff materials, including routine use and maintenance of copier equipment (i.e., toner supply, paper supply, routine maintenance checks); may use laminator equipment and comb binding machines; maintains related equipment/production records.

5. May administer basic first aid to ill or injured students when appropriate; may make appropriate emergency communications.

6. Assists with general school records.

7. Assists with the production and/or distribution of school curricular materials; correspondence, such as school, district, and community newsletter information; and public relations information.

8. Provides a friendly, open, and safe atmosphere in the office and school reception area.

9. Maintains a high degree of confidentiality with all district-related matters and records.

10. Provides temporary assistance to other clerical staff, as needed and time allows.

11. Maintains supply inventory as required or necessary.

12. Serves as member of the clerical team; performs related duties consistent with the scope and intent of the level I position as assigned. REQUIRED QUALIFICATIONS:

Knowledge, Skills, and Abilities Must demonstrate a successful level of the knowledge, skills, and abilities listed below:

1. Ability to use correct grammar, spelling, and English usage.
2. Ability to operate an office computer; word processing skills desirable.
3. Ability to operate modern office machines, including office copier, FAX, and calculator.
4. Ability to maintain timely, accurate, and efficient records, including preparation of reports from office records.
5. Ability to learn new operations, procedures, processes, and use of new equipment and programs.
6. Ability to organize, set priorities, and work effectively under pressure.
7. Ability to exercise sound, independent judgment, including appropriate handling of confidential matters.
8. Ability to establish and maintain effective working relationships with students, staff, parents, and the public.
9. Ability to exercise verbal and written communication skills.
10. Ability to demonstrate a high level of customer service skills.
11. Pass clerical test associated with this position.
12. Ability to work with significantly diverse individuals and/or groups.

Education and Experience High school diploma/GED or equivalent educational experience; additional related training desirable; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licensing and Certification Valid first aid, CPR card may be required

WORKING CONDITIONS: Daily work performed in a general office setting with clerical workstations close together. Visual and mental concentration on details, dexterity, and precision required. Constant interruptions, routine interaction with students and/or parents, and experience a moderately high exposure to infectious diseases.

WORKING RELATIONSHIPS: Works under the direction of the building principal or another administrator with guidance and training by the office manager. Interacts daily with students, school staff, public, and with district staff.

EVALUATION: Evaluation responsibilities are assigned to the building principal or another administrator.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may temporarily perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload within AAI classification level.

In compliance with the Americans with Disabilities Act, the Kent School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Division of Human Resources.