Administrative Skills, Bookkeeping, Budgeting, Calendar Management, Communication Skills, File Maintenance, Interpersonal Skills, Mathematics, Operations Management, Presentation/Verbal Skills, Purchase Orders, Record Keeping, Reporting Skills, Special Education, Telephone Skills, Word Processing
Title: Administrative Assistant I - Special Education
Reports To: Executive Director of Special Education
Dept. / Campus: Special Education
Duty Days: 235 Days
Wage/Hour Status: Non-Exempt
Pay Grade: P35
Date Revised: 02/2021
Primary Purpose:
Provide secretarial services for the central office special education department staff members.
Qualifications:
College hours, high school diploma or GED
Proficient keyboarding, word processing, and file maintenance skills
Excellent organization, communication, and interpersonal skills
Ability to work with people
Ability to made decisions
Good communication skills including telephone
Ability to complete basic math
Major Duties and Responsibilities:
- Prepare correspondence, reports and other documents necessary to the effective operation of the Special Education department.
- Interact, correspond with and track all applicants applying for special education positions being interviewed by the Director.
- Answer and screen all telephone calls into the Central Special Education Office.
- Maintain all files related to the administration of the department.
- Maintain calendar of on-going departmental meetings and events.
- Assist in maintaining budget records for local, state and federal special education accounts.
- Serve as receptionist to all persons visiting the Special Education Office.
- Manage the operations of the Special Education Office.
- Process all incoming and outgoing mail for the department of Special Education.
- Attend meetings related to in-service for secretaries, budget and appropriate procedural matters.
- Responsible for maintaining all correspondence that relates to the Parent Advisory Council members.
- Assist in preparation of State and Federal reports.
- Maintain electronic and physical filing systems.
- Prepare reports and presentations as necessary.
- Provide copying services to department staff.
- Routine bookkeeping tasks, including arithmetic operations for the department.
- Processing of paperwork, reports, purchase orders, and other documents as needed.
- Provide relief support to other staff as necessary.
- Maintain the confidentiality of information and communication.
Supervisory Duties: N/A
Equipment Used:
Personal computer, printer, copier, calculator, and fax machine.
Working Conditions:
Work with frequent interruptions; maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.N
Northwest Independent School District