Administrative Assistant I, Strategic Planning & Research

Posting Details

Candidate(s) recommended for hire are subject to a criminal background check.

Position Information

Position Title Administrative Assistant I, Strategic Planning & Research Announcement Summary

Fayetteville Technical Community College is recruiting for a new member to join our Strategic Planning & Research Team and now accepting applications for a full-time Administrative Assistant I!

The Administrative Assistant I will provide high-level administrative, operational, and project coordination support to the Vice President for Strategic Planning and Research and the division's leadership, staff, and functional areas. This position supports executive-level initiatives, divisional operations, cross-functional projects, communication, documentation, data coordination, and follow-through on key priorities. The position also compiles, organizes, and summarizes data and information for review by the Vice President and division leadership.

We offer a valuable benefits package that includes the following:

NC State Health Plan

NC State Retirement Plan

Paid Leave

Paid Holidays

Cafeteria Plan (IRS Code Section 125)

Educational Benefits

Longevity

TRICARE Supplement Benefits

Full-time employee benefits

Duties

Essential Duties-Duties may include, but are not limited to, the following:

• Provide comprehensive administrative and operational support to the Vice President for Strategic Planning and Research and the division, including calendar management, meeting coordination, communications, executive correspondence, and follow-through on key priorities.
• Serve as the central point of coordination for the Vice President's Office by managing inquiries, screening communications, routing information, tracking deliverables, and ensuring timely completion of documentation, approvals, and action items.
• Coordinate divisional meetings, workshops, events, and cross-functional activities, including scheduling, logistics, agenda preparation, material development, minutes, follow-up communication, and coordination with internal and external stakeholders.
• Process and track purchase orders, equipment and supply requests, travel requests, facility move requests, and work orders across assigned departments; ensure accuracy, monitor status, and follow up to support timely completion.
• Coordinate divisional travel arrangements, ensuring compliance with institutional policies, accurate documentation, and clear communication with relevant stakeholders.
• Develop, refine, and produce presentations, reports, board materials, requests for proposals, executive summaries, infographics, and other communication assets using standard office, presentation, design, and AI-enabled platforms to support clear, professional, and audience-focused messaging.
• Maintain organized and secure records and documentation across multiple functional areas ensuring accuracy, accessibility, confidentiality, and compliance with institutional and regulatory standards.
• Support cross-divisional projects and institutional reporting efforts through document preparation, data coordination, proofreading, and formatting using standard office and reporting systems.
• Collaborate with Facility Services to confirm facility use, event logistics, technology needs, and related resources in alignment with divisional priorities.
• Attend meetings as required and provide relevant updates, reports, documentation, and follow-through in support of divisional priorities.
• Handle sensitive and confidential information with discretion and professionalism.
• Prepare briefing materials, summaries, and supporting documentation to provide timely and accurate information for executive decision-making.
• Other duties as assigned.

Minimum Qualifications

An Associate's degree from an accredited college in Business, Office Administration, or a related field.

Three years of increasingly responsible administrative support experience, preferably in higher education or a similarly complex organizational environment, with demonstrated experience supporting multiple functional areas and executive-level operations.

Preferred Requirements

Bachelor's Degree preferred.

Full or Part Time Full Time College Pay Scale $49,177 annually Number of Months 12 Employee Benefits Posting Number S80-26

Posting Detail Information

EEO Statement

The Fayetteville Technical Community College is an Equal Opportunity Educational Institution/Employer.

Close Date 08/04/2026 Open Until Filled No Special Instructions to Applicants

Screening of applications will begin immediately, with an anticipated hire date of August 14th, 2026.

NOTE: All applicants under consideration for employment at Fayetteville Technical Community College will be required to complete a consent form that allows FTCC to conduct a criminal background check on your behalf so that you may be considered further for the position for which you have applied.

Three (3) Professional References Are Required.

" Please note, Fayetteville Technical Community College will not support an application for a new work visa, such as an H-1B, and will not sponsor the STEM OPT extension."

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• FTCC Website

• Indeed

• NCCCS System Office

• HigherEdJobs

• Social Media

• Glassdoor

• Internal Email

• Word of Mouth

• USJoblink

• Other

• • Do you have experience providing direct administrative support to a senior leader (e.g., Vice President, Executive Director, or equivalent)?

• Yes

• No

• • Do you have experience supporting multiple supervisors or departments simultaneously?

• Yes

• No

• • Do you have experience supporting the development of complex documents, such as accreditation reports, assessment plans, and/or data summaries?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Unofficial Transcripts

Optional Documents

• Unofficial Transcripts 2
• Unofficial Transcripts 3
• Unofficial Transcripts 4
• Other Documents