ADMINISTRATIVE ASSISTANT II - 76003827

Requisition No: 879761

Agency: Highway Safety and Motor Vehicle

Working Title: ADMINISTRATIVE ASSISTANT II - 76003827

Pay Plan: Career Service

Position Number: 76003827

Salary: $38,000.04 Annually

Posting Closing Date: 07/28/2026

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DIVISION OF ADMINISTRATIVE SERVICES

BUREAU OF ACCOUNTING

• Career Service (CS) Oppportunity*
• Open Competitive Advertisement*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Stephanie Cabrera, (850) 617-3153 Stephaniecabrera@flhsmv.gov

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it's a great place to work, visit our website at: flhsmv.gov/careers.

If youre seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

This position supports the Chief, Deputy Chief and Section Managers in the Bureau of Accounting. The incumbent will have daily administrative responsibilities of returning unidentifiable customer checks, routing mail and correspondence, mailing warrants, and answering telephone inquiries for the bureau. The selected applicant prepares all paperwork for personnel actions for the bureau such as position descriptions, advertisements, hiring/separation paperwork, and classification packages. This position also procures materials, supplies and equipment for the bureau, and maintains records and files in the interest of the bureau. The incumbent will need to utilize the states procurement and invoice processing system (MyFloridaMarketPlace) for creating purchase requisitions and payment of invoices. Other duties include preparation of and tracking informational spreadsheets, scanning documents, performing arithmetic calculations, scheduling group meeting in Outlook calendar, and other administrative functions.

Knowledge, Skills, and Abilities

• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently.
• Ability to communicate effectively, verbally and in writing.
• Ability to plan, organize and coordinate work assignments.
• Ability to solve problems and make decisions.
• Ability to perform basic arithmetic calculations
• Knowledge of office procedures.
• Skill in using a personal computer, telephone and calculator.
• Skill in spreadsheet creation (Microsoft Excel) and analysis.
• Ability to work with confidential information

Preferred Qualifications

Preference will be given to candidates with the following:

• Experience providing customer service, writing and composing correspondence, reviewing and proofreading documents, and using Excel.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI's Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.