Administrative Assistant II - Special Education Related Services Center for Education Services

id='p14856_'>Administrative Assistant II - Special Education Related Services Center for Education Services JobID: 14856

Position Type:

Secretarial/Clerical/Administrative Assistant II

Date Posted:

7/7/2026

Location:

Center for Education Services

Closing Date:

07/15/2026

Additional Information: Show/Hide

Job Description: Administrative Assistant II - Special Ed Related Services (Grant Funded)

Position Overview

• Location: Center for Education Services
• Compensation: Grade 7 of the ESP Salary Scale
• Schedule: 7.5 Hours/Day
• Work Year: 10-Month
• Reports To: Coordinator of Special Ed Related Services
• Benefits: Employee Benefits Summary

Minimum Requirements:

• Education: Must be at least 18 years old; Must hold a high school diploma, GED, or equivalent

• Experience: Three (3) years of successful administrative assistant, secretarial, or office management experience.

• Knowledge/Skills/Abilities:

• Excellent written, verbal, and interpersonal communication skills.

• Demonstrated organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other database and student information systems.

• Ability to prepare reports, correspondence, and maintain accurate records.

• Ability to exercise sound judgment, maintain confidentiality, and work independently.

• Ability to establish and maintain effective working relationships with staff, families, community agencies, and the public.

• Attendance: Regular and predictable attendance is an essential function of this position.

• Accommodations: Ability to perform essential job functions with or without reasonable accommodations.

Preferred Qualifications:

• Associate degree in Business Administration, Education, Office Management, or a related field.
• Experience working in a public school system or Special Education office.
• Knowledge of Maryland Online IEP (MOIEP) or comparable Special Education student information systems.
• Experience with Medicaid Eligibility Verification System (EVS), Medicaid billing, or related documentation.
• Knowledge of Individuals with Disabilities Education Act (IDEA), Individualized Education Programs (IEPs), Individualized Family Service Plans (IFSPs), and related Special Education processes.

Role Responsibilities:

• Assist with the monitoring of medical billing documentation, including monitoring assessment documentation, service audits, paper log billing, and required followup activities.
• Maintain professional development records for special education paraprofessionals in the areas of CPI, Ukeru, First Aid/CPR, etc.
• Perform a variety of advanced administrative and secretarial duties to support the Special Education Related Services Department.
• Prepare, process, distribute, and maintain correspondence, reports, forms, audits, and other departmental documentation.
• Coordinate and compile documentation required for meetings, services planning, compliance activities, and departmental initiatives.
• Collect, organize, maintain, and disseminate information and records for Special Education Related Services staff, paraprofessionals, and case managers.
• Maintain confidential student, personnel, and departmental records in accordance with applicable laws, regulations, and Board policies.
• Coordinate purchasing activities, including requisitions, supply inventories, and ordering materials necessary to support department operations.
• Monitor departmental mailboxes, including American Sign Language (ASL) interpreter requests and Foreign Language Interpreter requests, and coordinate services with outside agencies.
• Coordinate meeting logistics, schedules, calendars, and professional development activities for Special Education Related Services and paraprofessionals.
• Prepare agendas, meeting materials, correspondence, and minutes, as assigned.
• Respond to inquiries from staff, families, service providers, and the public in a professional, courteous, and timely manner.
• Utilize department software, student information systems, databases, and electronic communication platforms to maintain accurate records and reports.
• Assist with opening and closing procedures for each school year and support departmental projects and initiatives.
• Provide administrative support to other Special Education office staff, as needed.
• Professionalism: Demonstrate a courteous and professional demeanor to all stakeholders of Washington County Public Schools.
• Other Duties: Perform additional tasks as assigned.

Environmental Factors & Physical/Mental Requirements: (customize depending on position)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below.

• Mobility: Work is primarily performed in an office environment. Ability to sit for extended periods while operating a computer and other office equipment. Ability to move throughout office and school buildings as needed.

• Communication: Ability to communicate effectively using sight, hearing, speech, and reading.

• Stress Management: Ability to maintain emotional composure and professionalism while managing multiple priorities and interruptions.

• Physical Demands:

• Ability to lift, carry, move, and transport materials weighing up to 20 lbs. on a regular basis.

• Ability to bend, crouch, stoop, reach, walk stairs, and climb as necessary.

• Must be able to safely operate powered equipment.

• Working Conditions: May be exposed to frequent interruptions, moderate noise levels, and a fast-paced office environment.