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Administrative Assistant II, Student Development

South Suburban College

South Holland, IL

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Budgeting, Calculators, Calendar Management, Check Processing, Computer Software, Conferences, Copying Machines, Document Scanners, Fax Machines, High School Diploma, Mail Processing, Maintenance Services, Mathematics, Meeting Minutes, Multilingual, Office Equipment, Payroll Administration, Presentation Software, Problem Solving Skills, Procedure Development, Purchase Orders, Record Keeping, Resolve Customer Issues, Spanish Language, Spreadsheets, Telephone Skills, Time Management, Typing
LOCATION
South Holland, IL
POSTED
Today
Salary: $45,555.00 Annually
Location : 15800 S. State Street, South Holland
Job Type: Full-time Support Staff
Job Number: 00299
Department: Student Services
Opening Date: 03/17/2026

Description

Performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking College personnel.
Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Provides clerical and administrative assistance in matters which are not exclusively of a routine, predetermined, repetitious or ordinary nature.
  • Assists in the compilation, organization, preparation and distribution of reports, proposals, budgets, college schedules, contracts, transcripts of meetings and other correspondence.
  • Operates a wide range of office equipment, including computers, copiers, calculators, fax, scanner, and postal devices.
  • Responsible for the processing and distribution of College mail.
  • Assists in matters of a highly confidential nature, requiring discretion and judgment.
  • Broad knowledge of the department and college operations, rules and procedures;
  • Maintains official and confidential records and documents.
  • Processes applications, requisitions, requests, forms, mail and correspondence.
  • Train or advise and assist other clerical personnel, as required.
  • Attends meetings, conferences and special sessions of the staff and faculty, as assigned; takes minutes and distributes them to members of committee(s), and other personnel.
  • Answers telephone and receives and orients visitors; handles special complaints or problems; screen calls and assesses problems or inquiries for referral to supervisor.
  • Schedules appointments and reservations, maintains business calendar and schedules.
  • Develops methods and procedures to be followed in organizing office activities.
  • Maintains attendance records; processes payroll information, purchase orders, check requests, and budget requests; keeps office accounts; maintains office supplies and equipment; orders maintenance service as needed.
  • Secures, locks and coordinates use of equipment or rooms under the responsibility of the office or director, reserves and schedules facilities.
  • Coordinates meeting schedules and events with other high-ranking College personnel, community members, and/or businesses.
  • Acts as liaison and make inquiries to conduct surveys with members within or outside the college community when needed.
  • Performs duties directly and immediately related to the management of special, short-term or ongoing programs and activities of the College.
  • Maintains course schedules, outlines, cancellation of courses, additional seat assignments or other academic functions as required.
  • Possess mathematical skills to review or prepare calculations and statistical records.
Minimum Qualifications
  • A high school diploma or its equivalent.
  • Data entry skills: ability to perform 100-133 keystrokes per minute with minimal errors;
  • Typing skills: ability to type 40 words per minute with minimal errors.
Supplemental Information

PREFERRED QUALIFICATIONS:
  • Three years of experience in clerical work or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
  • Knowledge of a variety of computer software applications in work processing, spreadsheets, database, and presentation software.
  • Minimum one year experience working in an educational institution, or organization with a diverse population.
  • Bilingual, Spanish a plus
STATUS/BENEFITS:
This is a regular full-time Support Staff position for 35 hours per week, 52 weeks per year. Classified Grade IX on the Support Staff Salary Schedule. The annual salary comes with the following employee benefits: $15,600 Annual Flexible Health Benefit, 10 vacation, 12 Medical, and 3 Personal Days Earned within the First Year of Employment; 16 Holidays, 5 Winter Break days, 4-Day Summer Workweek. Work hours are as follows: Mon-Fri., 8:00am-4:00pm
South Suburban College offers a wide range of benefits to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation and sick leave and more.

About the Company

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South Suburban College

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