Administrative Assistant II (Temporary)

Administrative Assistant II (Temporary)

Salary

$20.37 Hourly

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4C Temp

Job Number

2026-01162

Department

World Heritage Office

Opening Date

07/17/2026

Closing Date

8/2/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• Description
• Benefits
• Questions

Job Summary

Under direction, is responsible for performing a wide variety of professional administrative duties in support of the activities and services of an assigned department; coordinates office services and provides information and assistance to the public regarding the assigned department or division. Working Conditions are primarily in an office environment. May exercise direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

World Heritage Center - 3106 Roosevelt Ave, San Antonio, TX (78214)

Work Hours

9:00 a.m. - 6:00 p.m., Wednesday - Sunday; Additional evening hours may be required for facility operations and events

Essential Job Functions

• Prepares correspondence for communication with other City departments as well as the public.
• Assists in providing a variety of responsible duties involved in coordinating the administrative operations of the assigned department or division.
• Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations.
• Participates in the preparation of the department budget; assists with monitoring and reviewing expenditures; provides information to appropriate department staff.
• Monitors inventory of office supplies; reviews purchase requisitions and requests for payments.
• Assists in coordinating administrative personnel functions; assists in initiating personnel requisitions; monitors overtime and attendance records; assists in preparing and monitoring employees payroll.
• Researches, compiles and analyzes data for special projects and various reports; prepares reports outlining progress of projects; documents, problems and issues.
• May oversee operations of a warehouse including inventory control, purchasing materials and tools and ensuring inventory procedures are implemented.
• May supervise clerical and administrative staff in general office operations.
• May prepare public relations data, brochures and handouts.
• May organize and maintain filing systems; maintain records related to specific areas of assignment.
• May respond to and resolve difficult and sensitive citizen inquiries and complaints.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Two (2) years of college from an accredited college or university.
• Two (2) years of administrative experience.

Preferred Qualifications:

• Experience working in a cultural venue or museum.
• Experience with cash handling and operating a point of sales system.
• Experience with community engagement with diverse communities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with using Smartsheet or similar data tracking software.
• Proven ability to manage attendance data, track multiple budgets, and maintain digital files.
• Availability to work weekends and evenings to support on-site event schedules.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles and practices.
• Knowledge of principles and practices of organization and management.
• Knowledge of English usage, spelling, and punctuation.
• Knowledge of research and statistical methods.
• Knowledge of modern office practices, procedures, equipment and, depending on the individual job requirements, clerical techniques.
• Ability to operate a computer keyboard and other basic office equipment.
• Knowledge of business mathematics.
• Knowledge of techniques and methods of research and data collection.
• Knowledge of record keeping procedures and practices.
• Knowledge of applicable Federal, State and local laws and regulations.
• Knowledge of principles of community relations.
• Knowledge of mathematics and statistics.
• Skill in using a personal computer and associated software programs.
• Ability to learn principles and procedures of personnel administration.
• Ability to learn purchasing procedures and policies.
• Ability to learn assigned department procedures, policies, activities and services.
• Ability to learn research and data collection methods and techniques.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
• Ability to perform responsible programs and office administration duties.
• Ability to understand the organization and operations of the City and of outside agencies as necessary to assume assigned responsibilities.
• Ability to interpret and apply administrative and departmental policies and procedures.
• Ability to compile data and prepare routine reports.
• Ability to research, analyze and summarize data.
• Ability to work independently in the absence of supervision.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of administrative experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

06

Do you have experience working in a cultural venue or museum?

• Yes
• No

07

Do you have experience handling cash and using a point-of-sale (POS) system?

• Yes
• No

08

Please select all Microsoft applications you are proficient in:

• Microsoft Outlook
• Microsoft Teams
• Microsoft Forms
• Microsoft PowerPoint
• Microsoft Excel

09

Please describe your experience in community engagement, particularly with diverse populations. If you do not have experience, answer N/A.

10

Please describe your experience managing attendance data, tracking multiple budgets, and maintaining digital files. If you do not have experience, answer N/A.

11

Please describe a time when you worked through a complex concern brought forward by a citizen or an internal colleague. If you do not have experience, answer N/A.

12

I acknowledge that this position works 16 hours per week between 9:00 a.m. and 6:00 p.m., Wednesday through Sunday, and that additional evening hours may be required for facility operations and events.

• I acknowledge

13

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge

14

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx