Administrative Assistant II, Upward Bound

Administrative Assistant II, Upward Bound

Salary

See Position Description

Location

Alvin College

Job Type

1. Full-Time

Job Number

FY2627-133

Divison

Office of Student Services

Department

Upward Bound

Opening Date

11/06/2026

• Description
• Benefits
• Questions

SUMMARY

Minimum Salary $30,541.38

Salary offer commensurate with education and related experience.

GRANT FUNDED POSITION

This position is grant-funded. Continued employment is contingent upon the availability of approved and received grant funding. Employment beyond the current fiscal year is not guaranteed.

Alvin College encourages individuals to apply that have succeeded in overcoming the disadvantages and circumstances such as those of the targeted population.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department.

TERMS OF EMPLOYMENT

Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends.

May require travel to our main campus in Alvin, may require travel for overnight conferences or trips outside the Alvin/Houston Metroplex, various offsite locations including but not limited to local high schools.

If a degree, certification or licensure is required, the provision of official transcripts, licensure and/or certifications must be received in the Office of Human Resources within (30) days of hire.

Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES website for further information (www.naces.org).

Alvin College is an equal opportunity institution and does not discriminate against anyone on the basis of race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.

This is a security sensitive position and requires a criminal history and/or motor vehicle records check.

ESSENTIAL JOB DUTIES

This is a Full-Time federally funded grant position. Responsibilities include routing office functions, maintenance of student and project records. Assist the Upward Bound Director in monitoring project budget and expenditures. Serve as an information center, answering phones, accepting referrals, supervising student worker and processing reports on project objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Monitors database and generates daily, weekly, monthly, quarterly, and annual performance reports in addition to summary of student service logs that document all services and activities provided to participants
• Maintains daily individual and group service logs documenting tutoring, mentoring and advising services, and all activities provided to all participants
• Maintains records of accounts that reflects each expense encumbered
• Records project and finance records monthly upon receipt of expenditures from ACC's Business office
• Reconciles the monthly budget statement with daily accounting records maintained on all expenditures and encumbrances as documented on a detailed report.
• Identifies and orders supplies, materials, equipment and services for the office and target schools; maintains inventory of office supplies and equipment; organizes supplies for storage and/or distribution.
• Composes correspondence, reports, and other documents as requested.
• Develops and coordinates the entire clerical and administrative support functions for the Upward Bound Program
• Coordinates and prepares travel arrangements for staff and project participants; processes various travel documents to include travel requests, registration payments, and reservations for transportation, travel advances, and expense claims.
• Develops project databases, performs data entry of project data, and processes reports
• Prepares mailings to participants, parents, target schools, and community agencies
• Schedules and reserves classrooms and meeting space for staff and participants
• Prepares and processes various purchasing forms to include, but not limited to, Purchase Requisition, Reimbursement, and Payment Request forms; reviews and confirms accuracy of invoices for approval of payment.
• Assists the Upward Bound Director in monitoring project budget and expenditures
• Develops brochures, flyers, monthly newsletters, and informational materials regarding programming and activities.
• Orders necessary materials for participants and staff, coordinates and attend field trips and College Tours.
• Handles sensitive and/or confidential documents and information where judgement and discretion are essential.
• Ability to understand and interpret federal regulations and legislations and ensure project compliance.
• May require travel to our main campus in Alvin, may require travel for overnight conferences or trips outside the Alvin/Houston Metroplex, various offsite locations including but not limited to local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.
• Other related duties as assigned

WORK ENVIRONMENT

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.

PHYSICAL DEMANDS

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

AI Statement:

Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.

QUALIFICATIONS

REQUIRED QUALIFICATIONS

• High school diploma or GED
• One (1) year experience working in a professional office environment

PREFERRED QUALIFICATIONS

• Associates Degree with concentration in Office Administration
• Bi-lingual English/Spanish

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong Microsoft Office computer skills including Word, Excel, and Outlook
• Exceptional customer service skills with the ability to anticipate, assess, and respond effectively to the diverse needs of customers
• Strong written and oral communications skills
• Educational and/or economic background similar to the target population
• Ability to work independently and take initiative
• Demonstrated sensitivity to the needs of economically and educationally disadvantaged youth
• Demonstrated proficiency in various computer software programs required
• Ability to travel when needed

Welcome to Alvin, Texas! Located twenty five miles southeast of Houston in northeast Brazoria County, on land originally granted to the Houston Tap and Brazoria Railroad, Alvin is home to 28,377 residents and has much to offer our citizens and visitors alike.

The College

Alvin College is a public community college in Brazoria County, Texas. We provide educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development.

Alvin College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates.

Vision Statement

"Alvin College envisions a college that inspires lifelong learning, cultivates innovation, and serves as a vital partner in strengthening the economic and cultural vitality of our region-empowering students and communities to thrive in a rapidly changing world."

Mission Statement

"Alvin College improves lives by offering affordable, accessible, innovative, high-quality academic, career and technical education to meet the needs of students, workforce and the community.."

Benefits

Alvin College provides comprehensive, competitive, and affordable benefit programs to meet the needs of our employees. The College offers a variety of health insurances, retirement, optional retirement plans, generous paid leave and holidays, wellness leave, an employee assistance program, and more. For most plans there is a 60 day waiting period for enrollment. Feel free to reach out to Human Resources at hr@alvincolleg.edu if you have questions.

Please view our Benefits Page for more information and eligibility requirements.

01

I understand this position is grant-funded and continued employment is contingent upon the availability of approved and received grant funding. Employment beyond the current fiscal year is not guaranteed.

• Yes
• No

02

Do you have a high school diploma or GED?

• Yes
• No

03

Do you have one (1) year experience working in a professional office environment?

• Yes
• No

04

Do you have an Associates degree in Office Administration?

• Yes
• No

05

Do you have a demonstrated sensitivity to the needs of economically and educationally disadvantaged youth?

• Yes
• No

06

Do you have an educational and/or economic background similar to the target population?

• Yes
• No

07

Do you have the ability to travel when needed?

• Yes
• No

08

I acknowledge I must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, possess a valid state drivers license, and valid vehicle insurance at all times.

• Yes
• No

09

Are you bilingual in English/Spanish?

• Yes
• No

10

I acknowledge my application, resume and/or supplemental documents ALL MATCH and provide the same and consistent information; ensuring that beginning and end dates are in the MM/YYYY format and all applicable work experience is listed. Please be advised, if these documents do not match, there will be a delay in the hiring process as employment dates will need to be confirmed and may impact final salary offer.

• Yes
• No

Required Question

Employer Alvin College

Address 3110 Mustang Road

Alvin, Texas, 77511

Phone 281-756-3639

281-756-3722

Website http:www.alvincollege.edu