Immediate need for a talented
Administrative Assistant III. This is a
06 Months Contract opportunity with long-term potential and is located in
Harbor Point, MD (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID: 26-26027
Pay Range: $20 - $25/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:- Administrative Support
- Provide administrative support to assigned leaders and managers, including calendar, meeting, travel, and scheduling coordination.
- Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and related documentation.
- Process expense reports and maintain administrative records, departmental files, SharePoint sites, and reference materials.
- Serve as a professional point of contact for internal and external stakeholders.
- Coordinate meeting and event logistics, including room reservations, catering, materials, attendee support, and follow-up needs.
- Prepare and distribute event collateral, meeting materials, supplies, and related fulfillment items.
- Support event managers with material readiness for conferences, due diligence meetings, roadshows, and client events.
- Fulfillment Operations
- Process event fulfillment requests and manage inbound and outbound shipments through designated inventory & tracking systems.
- Pull, pack, ship, track, and coordinate delivery of event materials, promotional items, branded merchandise, marketing collateral, and return shipments ensuring accuracy and on-time delivery.
- Monitor shipment status, communicate updates to stakeholders, and proactively resolve shipping or logistics issues to meet critical event deadlines.
- Coordinate the receipt, inspection, restocking, recycling, and return of event materials while maintaining accurate inventory records and fulfillment documentation.
- Prioritize multiple concurrent requests in a fast-paced environment, partnering with event managers, vendors, and shipping carriers to ensure seamless support for sponsorship and hosted events.
- Inventory & Supply Management
- Maintain organized inventory rooms, storage areas, and fulfillment spaces.
- Monitor, order, restock, and properly store meeting and event inventory for rapid deployment.
- Coordinate cleaning, maintenance, replacement, or dry cleaning of reusable event assets and supplies.
- Ensure inventory is current, usable, and not expired or outdated.
- Print & Marketing Material Fulfillment
- Order and coordinate printing of marketing collateral, meeting materials, folder insertions, assembly projects, and special print requests.
- Partner with content owners and print support teams to confirm accuracy, readiness, compliance, and required approvals.
- Review orders upon receipt and verify materials against request details and production standards.
- Financial & Record Management
- Maintain fulfillment-related records, invoices, receipts, tracking details, and supporting documentation.
- Upload and organize receipts and financial records in designated SharePoint locations.
- Support budget tracking, cost allocation, and project code accuracy where applicable.
- Ensure records are complete, accessible, and aligned with internal documentation expectations.
Key Requirements and Technology Experience:- Must have skills: Administrative, fulfilment, packaging, shipping, order receiving
Our client is a leading
Financial Services Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
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