Administrative Assistant III - Health Services

Administrative Assistant III - Health Services JobID: 7665 Position Type: Supporting - Administrative Associates/Administrative AssistantDate Posted: 11/6/2026Location: HEALTH SERVICES Closing Date: 11/19/2026 Additional Information: Show/HideAdministrative Assistant III - Health Services REPORTS TO: Director II - Health ServicesSALARY: $39,674 - $47,800PAY GRADE: 704DUTY DAYS: 239PCN: 120807FLSA STATUS: Non-Exempt POSITION PURPOSEProvides a full range of administrative, secretarial, and clerical support to the Director of Health Services Department; assists in preparing reports, work orders, and letters, enters digital information including fiscal information. ESSENTIAL JOB FUNCTIONS Administrative Functions Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.Answers incoming calls from employees, community members, and others, and provides general information, and refers callers, as appropriate, to other staff or other District personnel.Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.Prepares periodic reports regarding related program activities.Prepares and maintains forms and records including personnel and payroll information.Operates all office equipment (computers, printers, copy machines, and so forth).Maintains office files in a systematic and confidential manner. Fiscal Functions Maintains a system for receiving and tracking invoices.Orders and maintains supplies for the office.Enters Purchase Orders/Requisitions and Work Orders including travel.Maintains and reconciles budget expenditures.Monitors budgets and spending are in accordance with District guidelines.Maintains payroll for department including Kronos time. PERSONAL WORK RELATIONSHIPSAll Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.Exhibits high professionalism, standards of conduct and work ethic.Demonstrates high quality customer service; builds rapport/relationship with the consumer.Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations. OTHER DUTIES AS ASSIGNEDPerforms all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.Knowledge of records administration and maintenance techniques and procedures.Knowledge of inventory control principles and methods.Knowledge of using MUNIS software in a school administration environment.Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.Knowledge of budget control methods, policies, and procedures.Skill in data entry with minimal errors.Skill at the intermediate level, working with Focus, Microsoft Office 365, especially Outlook, PowerPoint, Word and Excel.Skill in performing mathematical calculations with accuracy.Skill in editing documents for correct grammar.Skill in talking to others to convey information effectively.Skill in actively looking for ways to help people.Skill in completing assignments accurately and with attention to detail.Skill in interpersonal relationships, including using tact, patience, and courtesy.Ability to maintain confidential student records.Ability to accurately prepare and maintain records, files, and reports.Ability to maintain records of materials, supplies, time, and work performed.Ability to work under pressure and meet close deadlines.Ability to analyze, organize and prioritize work while meeting multiple deadlines.Ability to process and handle confidential information with discretion.Ability to review work for accuracy.Ability to organize and coordinate work, including maintaining attention to details and quality.Ability to use software to create spreadsheets, databases, and do word processing.Ability to organize and coordinate work.Ability to communicate effectively, both oral and written forms.Ability to engage in self-evaluation with regard to performance and professional growth.Ability to establish and maintain cooperative working relationships with others contacted in the course of work. TRAVEL REQUIREMENTSTravels to school district buildings, professional meetings, and student homes. PHYSICAL AND MENTAL DEMANDS, WORK HAZARDSTools/Equipment Used: Standard office equipment, including computer and peripherals.Posture: Prolonged sitting, moderate standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.Lifting: Regular light lifting and carrying (less than 15 pounds).Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.Attendance: Regular and punctual attendance at the worksite is required for this position.Mental Demands: Maintains emotional control under stress; works with frequent interruptions.MINIMUM REQUIRED QUALIFICATIONSEducation:Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required.Certification/License:NoneExperience:1-3 years' office experience including receiving customer visit/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality. This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.