Administrative Assistant III - Litigation

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Functional Title: Administrative Assistant III - Litigation

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: LSD Litigation 3

Posting Number: 21502

Closing Date: 03/15/2027

Posting Audience: Internal and External

Occupational Category: Legal

Salary Range: $2,953.25 - $4,365.66

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Additional Shift:

Telework: Eligible for Telework

Travel:

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations:

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Administrative Assistant III

Brief Job Description:

This position is an Administrative Assistant III with the Litigation Department in the Legal Services Division (LSD) of the HHS Office of Chief Counsel (OCC).

The Litigation Department is responsible for providing legal advice and support for pending or threatened litigation against HHS or HHS employees in their official or individual capacities. The Department serves as the primary point of contact with the Office of the Attorney General to defend lawsuits and administrative actions filed against HHSC or DSHS concerning employment decisions, tort claims, agency rules and policies, alleged constitutional deprivations, contract and procurement disputes, federal and state statutes, including the Medicaid Act, and to prosecute cases of Medicaid fraud.

The Administrative Assistant III performs complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may fully perform a variety of routine daily tasks, including:

Essential Job Functions (EJFs):

The Administrative Assistant III must be able to perform the following essential job functions:

• Routinely and appropriately use and maintain filing systems and electronic case management systems, including recording information; updating paperwork; or maintaining documents, records, correspondence, or other material;
• Routinely and appropriately use calendaring systems and communicate appropriately to schedule meetings, conferences, seminars, presentations, and trainings;
• Organize and monitor travel arrangements and reimbursement requests for others;
• Schedule and prioritize attorney caseloads; organize case files;
• Review and redact confidential documents for production to parties and filing with various courts;
• Assist others in performing work of greater complexity;
• Other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Ability to communicate effectively in a professionally appropriate manner, verbally and in writing.
• Ability to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures.
• Ability to assist with scheduling and prioritizing attorney caseloads; organize case files; and prepare chronologies, fact summaries, and witness files.
• Ability to review and redact confidential documents.
• Skill in understanding, processing and summarizing information; strong organizational skills; acute attention to detail; proficient in the use of office equipment, use of a computer and applicable software.

Registrations, Licensure Requirements or Certifications:

None required.

Initial Screening Criteria:

Three years of experience as an Administrative Assistant is required. At least two years of experience as an Administrative Assistant in a legal setting is preferred.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.