Administrative Assistant

Commonwealth Engineers, Inc. has an opening for a full-time experienced, and results-oriented administrative assistant in our Indianapolis, IN office. Candidates must be professional and highly organized with the ability to multi-task and meet tight deadlines.

Responsibilities

• Assembly of client/project contracts, amendments, and bid documents
• Office support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned
• Additional tasks include but are not limited to, corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed

• Associate's degree, related training, and/or a minimum of 3 years of administrative experience
• Paralegal, engineering, or construction experience is preferred
• Dependable and professional team player
• Proficient in Microsoft Office Suite (Outlook, Publisher, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Experience with multi-line phone systems
• Proficient in online/intranet navigation
• Technical writing experience is a plus
• Strong organizational, problem-solving, and record-keeping skills
• Eager and quick to learn
• Desire to acquire a general understanding of the water resource industry
• Creative with strong attention to detail

• Competitive base salary
• Medical, dental, and vision insurance
• Long-term and short-term disability insurance including maternity and paternity leave
• Supplemental insurance
• AD&D coverage
• Matching 401(k) & profit sharing
• Annual performance bonus
• Additional incentive pay for each hour worked in excess of the 40- hour schedule
• Paid time off and holidays
• Flexible scheduling
• Professional development opportunities
• Employee outings