Administrative Assistant

WE'RE HIRING: Administrative Assistant III
Make an Impact Through Administrative Excellence!

Location: Indianapolis, IN (100% Onsite)
Contract Duration: 2+ Months
Job Type: Contract
Industry: Government / Public Sector

Job Opportunity
Are you an organized, detail-oriented administrative professional with excellent communication and coordination skills? Here's an exciting opportunity to join a public-sector team as an Administrative Assistant III!

We are seeking a proactive professional to provide administrative and operational support across multiple divisions. The ideal candidate will have strong organizational skills, the ability to manage administrative processes, handle customer inquiries, maintain reports and databases, and work effectively with internal teams and external stakeholders.

Key Responsibilities
Provide comprehensive administrative support to program teams and management.
Manage contractor registration and bidding access using the Pre-Construction software module.
Handle incoming customer service calls and inquiries, providing accurate information or directing requests to the appropriate departments.
Support Business Systems Consultants with website postings and other administrative activities.
Maintain and administer report databases, ensuring reports are accurate, complete, and updated for current letting dates.
Identify missing documentation and coordinate document uploads.
Prepare and administer pay item bid analysis reports using Preconstruction software.
Support multiple divisions with report archiving, date validation, and document organization.
Coordinate and organize construction pre-bid meeting information and related documentation.
Handle confidential employee, contractor, and bid analysis information with professionalism and discretion.
Perform additional administrative duties as required.
Required Skills & Qualifications
Knowledge of administrative management principles, practices, and procedures.
Understanding of administrative operations and organizational structures.
Ability to learn and understand assigned program operations.
Strong verbal and written communication skills.
Excellent organizational, multitasking, and time-management abilities.
Strong attention to detail and accuracy in maintaining reports and documentation.
Ability to exercise sound judgment and independently handle administrative situations.
Professional communication skills when interacting with management, staff, contractors, and the public.
Ability to maintain confidentiality when handling sensitive information.
Preferred Experience
Previous experience in administrative support or office management.
Experience handling customer service inquiries and documentation.
Familiarity with databases, spreadsheets, reporting tools, and administrative systems.
Ability to manage multiple priorities in a fast-paced environment.
Strong problem-solving and coordination skills.
How to Apply
If you have strong administrative skills and are looking for your next contract opportunity, we'd love to hear from you!

Apply today and take the next step in your career!

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