Administrative Assistant
Location: Indianapolis, IN
Work Model: Hybrid, 3 days onsite / 2 days remote
Contract: 6-month W2 contract
Pay Rate: $21/hr
Overview
Epitec is seeking an experienced
Administrative Assistant to provide comprehensive support across two teams in Indianapolis. This position is ideal for a detail-oriented, self-motivated professional who can balance multiple priorities, communicate effectively with internal and external stakeholders, and work independently on administrative and special projects.
The position offers a hybrid schedule with
3 days per week onsite in downtown Indianapolis and 2 days remote.
Key Responsibilities
- Provide administrative support to division leadership, managers, and program teams.
- Coordinate clerical and administrative activities across multiple groups.
- Serve as a liaison with staff, agencies, stakeholders, and members of the public.
- Prepare correspondence, reports, presentations, spreadsheets, and other business documents.
- Research information and prepare reports for leadership as needed.
- Receive and route incoming correspondence to the appropriate individuals.
- Coordinate meeting room and vehicle reservations.
- Arrange out-of-state business travel, including transportation, hotels, and registrations.
- Enter and manage travel arrangements within PeopleSoft.
- Assist employees with expense reporting.
- Coordinate administrative needs for new employees, including laptops, nameplates, and related materials.
- Review and distribute incoming and outgoing mail.
- Support special projects and programs as assigned.
- Coordinate documents requiring approvals, including letters of support.
- Help review administrative procedures and recommend process improvements.
- Perform other administrative duties and special projects as assigned.
- Travel to service locations on an occasional, limited basis.
Required Qualifications
- High school diploma or equivalent.
- 3+ years of full-time experience in administrative support, bookkeeping, office management, or a related area.
- Relevant certifications or coursework may be considered toward education or experience requirements.
- Strong knowledge of general office and administrative practices.
- Excellent written and verbal communication skills.
- Strong attention to detail and proofreading ability.
- Excellent organization, prioritization, and multitasking skills.
- Ability to work independently while managing competing priorities.
- Proficiency with Microsoft Office, including:
- Word
- Excel
- PowerPoint
- Outlook
- Publisher
- Ability to learn and effectively use new business and government systems.
- Ability to research information, prepare reports, and create professional correspondence.
- Strong interpersonal skills with the ability to develop effective working relationships with employees, leadership, and external stakeholders.
- Ability to review policies and procedures and recommend administrative improvements.
Additional Details
- Hybrid schedule: 3 days onsite in downtown Indianapolis and 2 days remote per week.
- Laptop provided.
- Reimbursement provided for necessary job-related travel.
- Minimal local travel may be required.
- This position requires sound judgment, independence, and the ability to handle complex administrative assignments.
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