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Administrative Assistant

InterSources Inc.

Indianapolis, IN

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Bookkeeping, Budget Reporting, Budgeting, Cloud Applications, Cloud Computing, Communication Skills, Cook Dishes, Customer Support/Service, Data Analysis, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Federal Laws and Regulations, File Maintenance, High School Diploma, ISO (International Organization for Standardization), Information Technology Consulting, International Electro-Technical Commission (IEC), Internet Security, Leadership, Logistics Management, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Online Marketing, Operational Communications, Oracle, Organizational Skills, Policy Analysis, Policy Development, Presentation/Verbal Skills, Procedure Development, Proofreading, Quality Assurance, Reporting Skills, Software Development, State Laws and Regulations, Statistical Reports, System Integration (SI), Time Management, Transportation Routing, User Documentation, User Experience Design (UXD), User Interface Design, Vendor/Supplier Management, Web Programming, Writing Skills
LOCATION
Indianapolis, IN
POSTED
30+ days ago
Job Title: Administrative Assistant
Location: Indianapolis, IN 46204
Duration: 4 Months
Interview Mode: In person only

Job Description:
Summary:
  • The Administrative Assistant with the client, Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.
Essential Duties/Responsibilities:
  • Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.
  • Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.
  • Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.
  • Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.
  • Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.
  • Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.
  • Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.
  • The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
Job Requirements:
  • High School Diploma or equivalent.
  • 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.
  • General knowledge of office administrative functions, theories, and principles.
  • Working knowledge of research techniques and report composition.
  • Working knowledge of functions of other departments and agencies and their impact on the department.
  • Effective written and verbal communication skills.
  • Attention to detail and proofreading skills.
  • Organizational skills with the ability to prioritize tasks effectively and multitask
  • Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.
  • Experience in a food preparation environment preferred
  • Ability to maintain cooperative work relationships.
Supervisory Responsibilities/Direct Reports:
  • This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.
Responsibility:
  • The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.
Personal Work Relationships:
  • The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.
Physical Effort:
  • This role performs work in an environment where sitting for extended periods of time should be expected.
Working Conditions:
  • The position works primarily in Central Office in a standard office environment.

Skill Matrix:
Skill Required No. of Years Actual Years of Experience
High School or equivalent Required
Prior administrative assistant experience. 3 Years
Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years
Strong written and verbal communication skills Required
Strong organization skills Required
Experience in a food preparation environment. Desired


About Us:
InterSources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. We make reasonable accommodations for clients and employees, and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud and Oracle partner company.

About the Company

I

InterSources Inc.

It’s all about harnessing the real power of data. InterSources Inc was founded in 2007 providing intelligent data solutions to clients across industries and geographies.

Over the years, we have built products on Business Intelligence & Big Data platform simplifying and transforming the way business intelligence and real-time data analytics empower Corporations and end-users using Softwares like Tableau, Business Objects, MicroStrategy, etc.

In the process, we have enabled companies to use data analytics to help better understand, predict and influence consumer behavior, identify new market opportunities as they emerge, provide to users the data they need, alert the user when and why key business metrics have changed and enable them to make smart decisions.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2007
WEBSITE
https://www.intersourcesinc.com/

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