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Administrative Assistant Jobs in Oregon
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Administrative Assistant – Intermediate

Iconma
  • Hillsboro, OR
  • $29.22–$34.22 Per Hour
  • Instant Apply
3 days ago

Job Description

Our Client, a Material Engineering company, is looking for an Administrative Assistant - Intermediate for their Hillsboro, OR location.
 
Responsibilities:
  • Provide general administrative and office support for site leadership and office personnel.
  • Manage calendars, schedule meetings, coordinate conference rooms, and organize meeting logistics.
  • Prepare meeting agendas, presentation materials, and meeting minutes as required.
  • Plan, coordinate, and support company events, team meetings, recognition activities, and site functions.
  • Utilize Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams to create documents, manage communications, and track information.
  • Coordinate travel arrangements and prepare expense reports when needed.
  • Act as a liaison between employees, customers, vendors, and site leaders.
  • Maintain office supplies, equipment, and inventory while ensuring smooth daily office operations.
  • Manage incoming communications, including emails, phone calls, and visitor inquiries.
  • Assist with document management, record keeping, filing systems, and data entry.
  • Support leadership with special projects, reports, and business initiatives.
  • Ensure a professional, organized, and welcoming office environment for employees and visitors.
 
Requirements:
  • High school diploma or equivalent required
  • 2+ years of administrative, office coordination, or executive support experience preferred.
  • Proficiency with Microsoft Office Suite, including:
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Teams
  • Strong written and verbal communication skills.
  • Excellent organizational and time-management abilities.
  • Ability to prioritize tasks and manage multiple assignments simultaneously.
  • Strong attention to detail and problem-solving skills.
  • Professional demeanor with the ability to interact effectively with employees, customers, and senior leaders.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Preferred Characteristics:
  • Self-motivated and proactive.
  • Strong interpersonal and relationship-building skills.
  • Positive attitude and customer-service mindset.
  • Professional appearance and presence in an office environment.
  • Ability to work independently while collaborating effectively with leadership and team members.
 
Why Should You Apply?

Numbers & Facts

LocationHillsboro, OR
IndustryManagement Consulting Services
Salary$29.22–$34.22 Per Hour
Company Size2,000 to 2,499 employees
Year Founded2000
Websitehttps://www.iconma.com/

Benefits

401K, Employee Referral Program, Life Insurance

About Company

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

Skills

  • Administrative Skillsunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Conference Managementunmatched
  • Customer Support/Serviceunmatched
  • Data Entryunmatched
  • Detail Orientedunmatched
  • Document Managementunmatched
  • Establish Prioritiesunmatched
  • Executive Assistant Skills unmatched
  • Expense Reportsunmatched
  • Health Planunmatched
  • High School Diplomaunmatched
  • Interpersonal Skillsunmatched
  • Leadershipunmatched
  • Materials Engineeringunmatched
  • Meeting Minutesunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Office Equipmentunmatched
  • Organizational Skillsunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Problem Solving Skillsunmatched
  • Record Keepingunmatched
  • Time Managementunmatched
  • Travel Planningunmatched
  • Writing Skillsunmatched

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